Definition
You use this infotype to manage time accounts that represent employees’ attendance approvals.
Use
Employees’ working times affect costs. You can therefore use the Attendance Quotas infotype (2007) to specify how many hours an employee is permitted to work, and at what times. The SAP System monitors how these time accounts are accrued and deducted.
You can use the infotype to manage the following time accounts, for example:
Structure
Accrual and deduction of attendance quotas
You record attendance quotas manually for an individual employee, or using fast data entry for a group of employees. When an employee uses an approval, the SAP System deducts the time worked from the account.
Attendance quota type
Attendance quotas with an identical content, such as overtime approvals, are grouped into an attendance quota type in Customizing. Attendance quota types are subtypes of the Attendance Quotas infotype (2007). Time accounts are managed in hours or days (Unit field), according to the attendance quota type of the quota from which the attendance is deducted.
Validity period
Each attendance quota is valid for a particular period. After the validity period has expired, attendances can no longer be deducted from the quota.
Time intervals for attendance quotas
You can also set up attendance quotas for specific clock times. This allows you to assign quotas that can only be deducted at a particular time of day.
Your employees have approval to work overtime from 5:30 p.m. to 7:30 p.m. in July. They are not permitted to work more than 20 hours of overtime in that month, however.
Deduction of attendance quotas
The following attendances can be deducted from attendance quotas:
When you enter an attendance type with quota deduction, the system checks the existing quotas. The attendance record can only be saved if the employee has sufficient quota. The system automatically updates the amount of quota used.
For more information, see Maintain Attendances with Quota Deduction.
Time evaluation is able to recognize from the employee’s time postings whether he or she worked longer one day. It is able to check whether the employee has an appropriate overtime approval and deduct from the quota.
Attendances are deducted from the attendance quota until the quota is used up. Depending on your Customizing settings, an absence quota can also be deducted into negative numbers.
Standard overtime approval
You can also use this infotype to create a general overtime approval for an employee. You do this by creating an attendance quota of zero hours. In this case, the attendance quota must be deducted automatically be time evaluation.
Remuneration or time in lieu
If you use time evaluation, you can use the Overtime compensation type field to control whether overtime is to be remunerated or converted to time off.
See also:
Maintaining Attendance Quotas