Absences (Infotype 2001)
Definition
Absences are times when employees are not at work. Employees are absent if their planned working time, as stipulated in their work schedules, is not fully worked. Types of absences include:
Use
National Features
Country-specific features must be taken into account for some absence types. You can either enter these absence types in the Absences infotype (2001) or in special types of infotypes:
You can also use various infotypes to store country-specific features for recording incapacity to work for Germany, France, the Netherlands, Austria, and Great Britain/Ireland. These are:
Absences (Infotype 2001): National Features for Great Britain/Ireland
Structure
Absences are divided into absence types. An absence type is a subtype of the Absences infotype (2001).
Absence groups
The Absences infotype (2001) includes a special feature: Various entry screens for subtype groups are activated. These screens enable you to enter specific data for each absence. The standard R/3 System includes entry screens for:
This entry screen is used for all absences that do not require any special processing (that is, special leave for relocation). The system displays payroll hours and days on this screen.
This entry screen can be used for the Leave and Time off for overtime leave types. It has special fields and additional screens which allow you to check the quota deduction. When you enter an absence type with quota deduction, the system checks the existing quotas. The absence record can only be stored if sufficient quotas are available. If sufficient quota is available, the system updates the quotas automatically. In Customizing you determine which absence types you want to be deducted from which absence quota types.
This screen is used for all absence types that are related to automatic continued pay. The screen includes special fields and additional subscreens to store and check data for continued pay and sick pay supplements. The system also displays payroll hours and days here.
Clock times or a number of hours
Depending on the settings in Customizing, absences can be recorded with clock times (that is, 10:00 a.m. - 12:00 p.m.), or by specifying a number of hours only (that is, 2 hours).
Whether you record hours or clock times for an employee depends on the following:
Whether or not the system generates clock times automatically also depends on the settings made in Customizing.
Contact your system administrator about the regulations that apply to absence recording in your enterprise.
Default Values for Absences
When you enter absence types, the system automatically calculates the number of absence days. The employee’s planned working time, as well as any days off, are taken into account.
Depending on settings made in Customizing, either a warning or error message is displayed if the begin or end date, or validity period, of an absence record falls on an employee’s day off.
Integration
You can use the Absences infotype (2001) to transfer costs and work performed data to the R/3 Accounting and Logistics components.
See also:
Maintaining Partial Day Absences Maintaining General Absences Maintaining Absences with Quota Deduction Maintaining Incapacity to Work in the Absences Infotype (2001)