Entering content frameProcedure documentation Correcting Absence Quotas Locate the document in its SAP Library structure

Prerequisites

You can use the Quota Overview to correct an employee’s absence entitlements. There are two different procedures, depending on how the absence entitlements originated:

Note

In the Absence Quotas tab page, the Det. ent. field (indicator for determining quota entitlement) shows whether the entitlement was entered manually or automatically.

Certain quotas do not permit manual corrections. For these quotas, you can only transfer the entitlement generated by time evaluation directly to the Absence Quotas infotype (2006).

Correcting absence entitlements entered manually:

  1. Choose Human Resources ® Time Management ® Administration ® Time Data ® Quota Overview.
  2. Enter the relevant personnel number.
  3. Choose the required selection intervals.
  4. Choose Absence quotas.
  5. Choose Expand.

    6. You obtain an individual overview of all the employee’s existing absence quotas.

  6. Select the absence quota you want to correct.
  7. Choose Change Entitlement.

    8. The Absence Quotas infotype (2006) appears, where you can make the required changes.

  8. Choose Back.

Correcting absence quotas generated in time evaluation

Note

You are advised to read up first on the various options available in quota corrections. For more information, see Quota Corrections Infotype (2013).
  1. Choose Human Resources ® Time Management ® Administration ® Time Data ® Quota Overview.
  2. Enter the relevant personnel number.
  3. Choose the required selection intervals.
  4. Choose Accrual information.
  5. Choose the accrual entitlement you want to correct.

    6. There are three ways of doing this:

    1. Changing the employee’s entitlement

      2. You can use this function to change the employee’s entitlement that is stored in the Absence Quotas infotype (2006) or to make the accrual entitlement available for deduction directly in the infotype. This is necessary when an employee leaves, for example.
      If you choose this option, you can only enter the correction entitlement and data on the system activities. You can recognize corrections that have already been made by the fact that the arrows are highlighted in color.

      Go to the line for the relevant accrual entitlement and choose Correction.

    2. Creating a correction using a default value

      3. You can use this function to create a correction for an employee’s absence quota. SAP R/3 displays the data of the selected quota as a default value. You can change all values except the generated quota entitlement.

      Select the required quota and choose the Create Correction pushbutton in the lower screen border.

    3. Creating a correction

    You can use this function to create a correction for an employee’s absence quota. You can change all values except the generated quota entitlement.

    Select the required quota and choose the Create Correction pushbutton in the lower screen border.

    Choose the Create Correction pushbutton in the lower screen border.

    A dialog box appears. Make the corrections in the dialog box.

  6. Enter the correction entitlement.
  7. Specify how you want the correction entitlement to be processed in time evaluation. These fields are available only if the accrual entitlement increases the existing entitlement when it is transferred to the infotype.
  8. If required, specify that you want the new entitlement to be transferred straight to the Absence Quotas infotype (2006) after the next run of time evaluation.
    You may want to do this if an employee is leaving the company, for example.
  9. Choose Continue.
  10. If necessary, run time evaluation again so that you have access to the most recent results.

To do this, choose Edit ® Time evaluation.

Result

You have corrected an absence quota.

 

 

 

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