Entering content frameProcedure documentation Maintaining Absence Quotas Locate the document in its SAP Library structure

Use

You can use the Absence Quotas infotype (2006) to store approvals for times during which the employee is permitted to be off work. These absences may be recorded only if an appropriate quota has been assigned to the employee in infotype 2006. The absences are deducted from this absence quota.

Absences with quota deduction are defined in the Absences infotype (2001). When you record an absence which reduces a quota, the system checks whether the relevant quotas have been created in the Absence Quotas infotype (2006), and that they are not yet used up.

Note

Absence quotas can also be accumulated automatically by the time evaluation program.

You cannot change these quotas manually.

A variety of mechanisms to simplify the recording of absence quotas. When you create an absence quota, particular fields are filled with default values according to your system settings. If necessary, you can overwrite the default values. It is important that you set the validity period of the record before you create it.

Procedure

  1. Select the Absence Quotas infotype (2006).
  2. Enter a validity period.
  3. Select a processing mode.

    4. The Absence quotas screen appears.

  4. Check the validity period of the record. Correct it if necessary.
  5. Enter an absence quota type.
  6. Specify the duration of the absence quota. Enter the amount of quota and/or the clock times.

    7. Note

    The Number field contains either hours or days.

    The number can have a smaller value than the time period. The employee is free to decide when his or her quota is reduced in this case.

    Please note that the number field always specifies the total amount of the quota.

  7. Save your entries.

Result

You have maintained an absence quota.

 

 

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