Entering content frameProcedure documentation Maintaining Substitutions Based on Work Schedules Locate the document in its SAP Library structure

Use

A personnel number substitution in the SAP Human Resources (SAP HR) component is a substitution based on another employee’s work schedule rule. A personnel number substitution corresponds to the most general type of substitution, that is replacing a person who is absent. You can also use a personnel number substitution to assign an employee a different work schedule rule, that is, one that has already been defined for another employee.

Example

· Your employee with the personnel number 1111 is to be absent over a certain period. The employee with the personnel number 2222 will substitute for him/her during this period. Assign employee 2222 the other employee’s personnel number (1111) for the relevant period.

Result:
Employee 2222 works according to employee 1111’s work schedule for the duration of the substitution.

· The department of the employee with the personnel number 1111 is to be assigned another employee with the personnel number 2222 for a certain period of time. Employee 2222 will work according to the same work schedule as employee 1111 for this period. Assign him/her the personnel number 1111.

Result: Employee 2222 works according to employee 1111’s work schedule for the duration of the substitution.

Procedure

  1. Choose the Substitutions infotype (2003).
  2. Enter a validity period.
  3. Select a processing mode.

    4. The Substitutions screen appears in the processing mode you have selected.

  4. Enter a Substitution type.
  5. In the Work schedule rule section, enter the personnel number of the employee for whom the selected employees are to substitute.

    6. Note

    Authorization profiles assigned to the employee being substituted, for separate functions or processes or for other SAP applications, are not transferred to the employee performing the substitution.

  6. Enter a position if the employee is to be remunerated at the rate for a different position for the duration of the substitution.
  7. Enter a different payment, if required.
  8. Maintain the Structure linkStructure linkcost assignment, if required.
  9. Save your entries.

Result

You have now maintained a personnel number substitution.

For more information, see Determining Individual Break Times.

 

 

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