Entering content frameProcedure documentation Maintaining Attendances with Quota Deduction Locate the document in its SAP Library structure

 

Prerequisite

Attendances with quota deduction are attendances that are deducted from an employee's attendance approval. You can only record these attendances for employees who have sufficient attendance quota in the Attendance Quotas infotype (2007).

You can use a special entry screen to record attendances with quota deduction. Once you have saved the attendance is saved, the employee's available entitlement is automatically reduced.

Example

Attendance types with quota deduction include:

· Overtime hours

· Seminar/course/training

Procedure

  1. Choose the Attendances infotype (2002).
  2. Enter a subtype for an attendance with quota deduction.
  3. Enter a time period.
  4. Select a processing mode.
  5. Check the validity period of the record. Correct it if necessary.
  6. Enter the duration of the attendance. Choose from the following options:

    7. – Maintain Full-Day Attendances

    If you do not want to enter any additional specifications, you can save the data record as it is.

    – Maintain Partial Day Attendances

    To maintain partial-day attendances, enter a clock time or a number of hours.

    If you enter only the start time or only the end time, the missing time is determined from the specifications in the employee’s personal work schedule.

    If you enter only a number of hours, the system calculates the attendance hours from the start of working time specified in the employee’s daily work schedule. This depends on the settings made when the system was customized.

  7. Set the previous day indicator if you want to assign the record to the previous day.
  8. Choose Enter and check the value in the Quota used field.

Note

Quota deduction is calculated in either hours or days depending on the settings made in Customizing. In some cases, an entire day could be deducted from an employee’s quota, when only a four-hour attendance is entered.
  1. Enter specifications for a different payment as required.
  1. To integrate the absence data in other R/3 System components, maintain the Accounting/Logistics specifications as required.

    2. For more information on Activity Allocation and Cost Assignment, see Structure link Integration with Other Components.

  2. Save your entries.

Result

You have now maintained an attendance with quota deduction using the Attendances infotype (2002).

 

 

 

 

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