Authorizations in the Time Manager’s Workplace (SAP Library

Authorizations in the Time Manager’s Workplace

Your employees do not need any additional authorizations to maintain time data and process messages in the Time Manager’s Workplace. Your employees only require the general authorizations necessary for Time Data Recording and Administration and Time Evaluation.

Note

For more information, see the Implementation Guide for Personnel Time Management and choose Management of Roles and Authorizations ® Time Management Authorizations.

Read and Change Authorizations for Infotypes

Read Authorization for Infotypes

Read authorization requires the technical characteristic "R" (for Read). If the time administrator does not have any read authorization for the corresponding infotypes or subtypes, then the system displays four asterisks (****) instead of the IDs.

Change Authorization for Infotypes

In the Time Manager’s Workplace, the technical specifications for change authorizations are interpreted as follows:

Specifications	Meaning	Interpretation in TMW
W	Update, Write (contains E, S, and D)	Creates, change, delete, lock, and unlock data records
E	Lock, Write	Create new and change existing records; cannot delete
S	Lock, Write	Create new and change existing records; cannot delete records; unlock locked records (as long as user is not the last person who changed record)
D	Maintain lock indicator	Lock and unlock records
M	Display matchcode	Not relevant

When setting up the Time Manager’s Workplace, make sure that your definition subsets agree with the time data IDs used in the infotype authorizations for each user.

Authorizations are first checked in the Time Manager’s Workplace when you choose ENTER or when saving the TMW. The check does not take place at the start of the activity, as is the case when using the Maintain Time Data transaction (PA61). Users can enter a significant amount of data before running the check.

If a time administrator does not have any change authorization for the corresponding infotypes, he or she cannot save the data for the employee for whom an infotype record was entered.

In this case, the following results:

When a time administrator creates an infotype record for which he or she does not have any authorization, the system cannot save the record. The record must be deleted from the list.
When a time administrator creates an infotype record for which no authorization exists, he or she cannot save the record. The previous status must be reinstated.

Read and Change Authorizations for Infotype Text

Authorization for the HR Cluster TX: Infotype Text is queried here.

If a time administrator has no read authorization for the infotype text, he or she cannot read these texts on the tabs.

If a time administrator has read, but no change authorization for infotype text, he or she can see the tabs in the Details view but cannot change any of the infotype texts. Changing additional data is only permitted if the time administrator has the applicable authorization.