Posting to Accounting (PY-XX-DT) (SAP Library

Posting to Accounting (PY-XX-DT)

Purpose

The payroll results contain information that is relevant for Accounting. For this reason, they must be evaluated for posting to Accounting. The Posting to Accounting component performs this task. It is the interface between Payroll and Accounting. It helps to:

Group together posting-relevant information from the payroll results
Create summarized documents
Perform the relevant postings in the Accounting components

Integration

Various components of the R/3 system interact when posting to Accounting:

Payroll (PY)

The Payroll component creates payroll results for each payroll period. To do so, wage types with different business purposes are created. They are created according to tax, social insurance law, industrial law, pay scale and operative points of view.

Financial Accounting (FI)

Financial Accounting illustrates all business transactions in the enterprise using postings to the relevant accounts. Posting to Accounting provides the necessary data for the following components in Financial Accounting:

General Ledger Accounting (FI-GL)
Accounts Payable (FI-AP)
Accounts Receivable (FI-AR)
Special Ledger (FI-SL)
Funds Management (FI-FM)

Cost Accounting (CO)

Cost Accounting provides information on the relationship between costs and activities within the enterprise. To do so, costs are either assigned to a cost center or to another account assignment object. The posting to Accounting component usually posts to the following account assignment objects:

Cost center
Order

It is also possible to post to the following account assignment objects:

Cost object
Work breakdown structure element
Network number
Activity number
Sales order
Item in sales order

Personnel Cost Planning (PA-CM-CP)

The system can provide Personnel Cost Planning with data based on simulated or actual payroll results from posting to Accounting

The graphic shows how the components link together when posting to Accounting

This graphic is explained in the accompanying text

Implementation Considerations

The components involved in posting to Accounting do not have to be in the same client in the R/3 system. If the components involved are in different R/3 systems, R/2 systems or third-party systems, you can find more information in the following sections:

Posting from HR Systems < 4.0

Posting to AC Systems < 4.0

Posting Posting Documents

In Customizing of Cross-Application Components, under Predefined ALE Business Processes ® Human Resources ® HR <--> AC ® Posting of Payroll Results to Accounting

Scope of Function

You can use the Accounting interface (AC interface) to directly post the documents created to the Accounting components.

You can simulate posting runs before the end of the payroll run. In this way, you can check if the payroll results are also correct from the point of view of posting to Accounting.

You can access information on the creation and processing of posting runs at any time using status management and the history.

By selecting the payroll results, you prevent them from being evaluated twice. This also lets you check if payroll results were missed out during reporting.

With the help of layouts, which you can configure to your individual needs (for example, totals formation, sorting, filtering), you can check posting documents efficiently.

The summarized line items can be traced back to the payroll result for a personnel number at any time. This function is protected by authorizations.

The data created can be archived. For more information on archiving, see Archiving Posting Documents (PY-XX-DT) and Archiving Index Files (PY-XX-DT).

You can provide data for Personnel Cost Planning