Loans (Infotype 0045) 
Definition
Infotype used for entering all the company loans data.
Use
During the payroll run, the data in the Loans infotype (0045) is used to calculate the following values:
· loan repayment
· loan interest calculation
· imputed income taxation
Structure
Loan Types
The loan types are stored as subtypes in the Loans infotype (0045). Every loan that you create gets a sequential number. The combination of loan type and sequential number makes is possible for the system to uniquely identify every loan. This makes it possible for you to create several loans of the same type for an employee.
When creating a loan, the system always proposes a sequential number. Depending on whether you create a loan of the same type for an employee or just want to change the conditions of a loan that already exists, you must either keep or change the sequential number proposed by the system:
If you want to create a new loan and create a new infotype record for this purpose, the system suggests a new sequential number that has not been used before. We recommend that you keep this number.
If you want to create a new loan and copy an existing infotype record for this purpose, the system will suggest the sequential number of the infotype record you have copied. You must change this number. We recommend that you first of all check the list of existing infotype records to see which sequential numbers have already been assigned to this employee. If you use a sequential number that already exists, do not create a new loan, but rather change an existing one.
If you want to change the conditions of a loan that already exists and copy an existing infotype record for this purpose, the system will suggest the sequential number of the infotype record you have copied. You must keep this number.
Tab page Basic data
On this tab page, enter the approval date and the loan amount. The loan status is also displayed here. However, payments and special repayments that you entered after the last payroll run are not taken into consideration.
Tab page Conditions
On this tab page, you enter the relevant loan conditions. You also determine the repayment installment amount and the start date of the repayments. Regardless of this, interest payments are included in the payroll run, immediately after the loan is issued to the employee.
If you have determined the validity period of the loan in the field valid until, and have established a payment amount in the tab page payments, the system can calculate the payment- or annuity installment. Choose Calculate installment. The system displays the calculated installment in the repayment installment field or in the annuity installment field. The longer the validity period of the loan and the higher the interest rate, the longer the calculation of the repayment or annuity installment takes.
If you have calculated a repayment or annuity installment, and created a payment on the table page payments, you can let the system calculate the validity period of the loan. Choose Calculate end date. The system displays the calculated end date in the field valid until.
The pushbutton Calculate end date is on the tab page payments.
If there are several infotype records for one loan, the functions calculate installment and calculate end date are only available in the last infotype record.
Tab page Payments
On this tab page, you enter all the payments that are made by your company or employee with regard to the loan. These are outgoing payments, repayments and other payments, for example, loan charges. You can issue a maximum of the approved amount to the employee. You can also issue the approved amount in several partial amounts.
The approval of a loan does not automatically lead to payment. You should only create the loan payment on the Payments tab page.
Payments that have already been included in the payroll run are inactive and cannot be changed, as you usually do not make changes to such payments. However, if you want to process a payment that has already been accounted, select it and choose Change. The payment is then released for processing.
Subsequent changes to payments trigger retroactive accounting in Payroll.
There are various 
payment types
available for entering payments.
Integration
The correct repayment of a loan is only
guaranteed when there is a valid infotype record for the Loans infotype
(0045). That is why Payroll is interrupted with an error message when
there is no valid infotype record for an open loan. This can occur, for
example, when the validity period of a created loan was underestimated. In a
case like this, you must extend the validity period of the loan. When doing
so, proceed as described in correct incorrect
entries.
You can use the function Calculate end date on the Conditions and Payments tab pages to determine the correct validity end date for a loan
Once the employee has completely repaid the loan, a message is displayed in the payroll log. We recommend that you delimit loans that are completely repaid in the Loans infotype (0045).
See also:
Company Loans
(Infotype 0045): National Features Great Britain
Company Loans
(Infotype 0045): National Features Belgium
Loans (Infotype 0045):
Features for Venezuela
