Actions (Infotype 0000) (SAP Library - Infotypen für Personaladministration und -abrechnung)

Actions (Infotype 0000)

Personnel actions simplify the administration of complex personnel procedures, such as hiring a new employee.

You can use personnel actions to:

hire an employee
change the organizational assignment of an employee
change an employee’s pay
set an employee’s status to early retiree or pensioner
document when an employee leaves or re-enters the enterprise

Personnel Action

Personnel actions combine several logically related infotypes into one infotype group. Possible personnel action types include the following:

Hiring an employee

Organizational reassignment

An employee Leaving the enterprise

With the infotype Actions (0000), you can request an overview of all the important changes related to an employee, and you can thus document the stages that an employee passes through in your company.

For more information on personnel actions, refer to the Personnel Administration documentation under Personnel Actions.

Status

Most actions create a record in the infotype of the same name Actions (0000). The deciding criteria as to whether a personnel action type should be stored in the infotype Actions (0000) is its effect on the status indicators.

In Customizing for Personnel Administration, you can assign the following three status indicators with different features to each personnel action type:

Customer-specific (Status 1)

Status 1 is customer-specific and is not used in the standard system.

Employment (status 2)

Status 2 relates to the employee’s employment relationship. Status 2 is used in PA in the following two central places:

- In Reporting

Status 2 is used to indicate entries into and exits from the company. This affects data selection within reporting. Employees who have left the company are, for example, identified by status 2.

- In time-constraint validation

Data records with time constraint 1 may be deleted at the end if the characteristic value of status 2 is 0, i.e. if the employee has left the company. The following infotypes constitute exceptions:

§ Actions (0000)

§ Organizational Assignment (0001)

§ Personal Data (0002)

For these infotypes, a data record must exist at all times in the system for each employee from the point at which he or she is hired.

For more information on time constraint, see the Time Constraint in HR Master Data section in the Personnel Administration documentation.

Special payment (status 3)

Status 3 controls the employee’s entitlement to special payment for automatic special payments within Payroll Accounting.

Personnel action types that change the status of an employee, for example, the Leaving personnel action type, are stored in infotype Actions (0000) . When you execute one of these personnel actions, the maintenance status ensues automatically.

Note

Note that only one personnel action type per day is stored in the infotype Actions (0000). If you want to know how to perform and log more than one personnel action type for one employee on the same day, see the documentation for infotype Additional Actions (0302).

Organizational Assignment

You can store information on the following in infotype Actions (0000):

position

personnel area

employee group

employee subgroup

Additional Actions

Infotype 0302 Additional Actions allows you to automatically log all of the personnel action types that are performed for an employee on a specific date. It allows you to perform and document several personnel action types for an employee in the R/3 System on the same day.

You can display and edit the data records logged in the infotype Additional Actions (0302) on the list screen of the infotype Actions (0000),

In Customizing for Personnel Administration, choose menu path Setting Up Procedures ® Actions ® Set up personnel action types to specify, among other things, the following:

whether you want to use the automatic logging of personnel action types in the infotype Additional Actions (0302)

which personnel action type should be saved, that is preserved, in the infotype Actions (0000) if you perform another personnel action type for the employee on the same day

Note

The Actions (0000) infotype has time constraint 1, which means that a valid infotype record must be available at all times.