Overview of BS Scenarios in the Budget Control System (SAP Library

Overview of BS Scenarios in the Budget Control System

The following table contains examples of possible function combinations when using the budget structure (BS) in the budget control system.

Functional combination	Required activities (master data maintenance/Customizing)	Effect on budget execution
Scenario I:-{}- You are not working with either budget or posting addresses. You do not use an account assignment derivation.	None	You can post budget data and actual/commitment data on all FM account assignments in the FM area/fiscal year.
Scenario II You work with budget addresses and/or posting addresses. You do not use an account assignment derivation.	You create a budget structure in Customizing and define the settings for the respective FM area/fiscal year. In the menu of Funds Management, you define budget addresses and/or posting addresses.	Budget data and/or actual/commitment data can only occur on the defined budget addresses and/or posting addresses. If no derivation rules exist, a 1:1 assignment applies between posting and budget addresses. You must ensure that each posting address on which actual/commitment postings occur is also defined as a budget address and has sufficient budget.
Scenario III You work with budget addresses and/or posting addresses. You work with an account assignment derivation of budget addresses.	You create a budget structure in Customizing and define the settings for the respective FM area/fiscal year. You create a strategy in the Customizing for account assignment derivation for budget addresses. In the menu of Funds Management, you define budget addresses and/or posting addresses.	Budget data and/or posting data can only be posted on the defined budget addresses and/or posting addresses. Actual and commitment postings that occur on posting addresses consume the budget of budget addresses that are assigned through the account assignment derivation.
Scenario IV You are not working with either budget or posting addresses. You work with an account assignment derivation of FM account assignments that are budgeted.	You create a strategy in Customizing for account assignment derivation for FM account assignments that can be budgeted.	You can post budget data and actual/commitment data on all FM account assignments in the FM area/fiscal year. Distributing budget is only useful for those that are defined in the account assignment derivation.
Scenarios V - VIII You also work with a validation of budget and posting addresses or FM account assignments in addition to scenarios I – IV.	You define the validation of budget/posting addresses or FM account assignments in Customizing.	In addition to the points mentioned above, FM account assignments are excluded from budget or actual/commitment postings through the validation.

Note

Budget address check and posting address check

Working with budget/posting addresses is only advantageous if the check on budget and posting addresses is activated. The checks must be activated in scenarios II and III. In scenario IV, the checks must be deactivated – otherwise budget and actual/commitment postings are not possible.