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Use

To transfer cost center costs or process costs at the end of the period to Profitability Analysis, execute assessment, indirect activity allocation or template allocation.

Prerequisites

Before you can allocate plan or actual costs from cost centers or processes to Profitability Analysis, the controlling area you are working in must be activated. If you want to allocate process costs, you must have Activity-Based Costing implemented as an operational component in your system.

You need to have completed Customizing for each procedure you wish to use for the allocation. For information about the procedures, see the section Methods of Allocating Overhead.

Features

Performing Assessment and Indirect Activity Allocation

Given that Cycles are allocated in assessment and in indirect activity allocation, the same procedure is executed for both.

You can allocate cycles online or in the background.

Recommendation

Assessment cycles that process large amounts of data should always be executed in the background in order to avoid bottlenecks. It is recommended that you do not execute more than one large cycle in the same job step.

You can perform cycles sequentially or in parallel. If you want to prevent specific cycles from being performed in parallel (such as ones that are dependent on other ones), you must assign these particular cycles to the same cycle run group (see also Structure link Processing the Cycle Run Group).

If your controlling area and your operating concern use different currencies, the system translates the values during the transfer.

Line items are written, being credited to the cost centers/processes and debited from the profitability segments. To display these line items, use the information system or choose Assessment ® Overview or Indirect Activity Allocation ® Overview.

In costing-based CO-PA, the receiver data is transferred to value fields in CO-PA. Records are also are created in CO-PA with record type D.

The receiver data in account-based CO-PA is stored using the allocation cost element for the sender (or the assessment cost element).

For the allocation of actual data, the posting date is the last day of the period. For the allocation of planning data, the posting date is the first day of the period.

If you repeat a cycle during a period, data already posted is canceled automatically before the cycle is run a second time.

Note

Along with the cycle name and the initial data, the sender version is also part of the unique key of a plan cycle. This means that you can carry out the same cycle repeatedly with different sender versions. Hence nothing is canceled if you change the sender version in the cycle definition.

If you want to manually cancel a cycle, choose Indirect Activity Allocation ® Cancel or Assessment ® Cancel.

Note

Cancellation is always carried out at the line item level. Once you have archived your data or have deleted the line items in either Profitability Analysis or Cost Center Accounting, you can no longer reverse the cycles.

You can check the allocation results (such as the sender and receiver information) by creating detailed lists (sender and receiver lists as well as journal lists) in which to record the results.

To specify which detail lists should be created, select the detail lists indicator and choose List selection. If you perform allocation in the background, the system generates the following spool files:

Moreover, you can display a runtime analysis (expert trace) or any messages while allocation is being executed. See also Structure link Results of Periodic Allocations or of Periodic Repostings. The message section of the lists also contains information about which summarization levels were read (see also Defining Summarization Levels). You can improve performance significantly by defining suitable summarization levels. You can find more detailed explanations by double-clicking the individual messages.

You can make the following settings by choosing Edit ® Settings:

One main difference with allocating planned overhead is that a cycle cannot be defined by the name and initial date alone. Instead, the sender version is also an essential part of the key for the cycle to run. This allows you to reuse the same cycle for different planned versions. All you need to do is simply change the sender version, without having to define a completely new cycle for each version.

Performing Template Allocation

For information on performing template allocation, see the section on Structure link Activating Template Allocation in the online documentation for Activity-Based Costing (CO-OM-ABC).

Activities

You carry out periodic allocation in the CO-PA menu.

 

 

 

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