Automatic Generation of Source List (SAP Library

Automatic Generation of Source List

Use

You can have the system generate a source list for a material automatically. The system offers you the possibility of quickly entering or updating all source list records for a given source list.

With this procedure, a source list record can be created for each info record and/or each outline agreement item for one or more materials.

You can create the source list for several materials (collective procedure) or a single material (individual procedure).

Prerequisites

Before you create source list records, consider the following:

For which materials/plants are the source list records to be generated?
Are only outline agreement items, only info records, or both be taken into account? (Decision only in the case of the collective procedure.)
What is the validity period of the source list records to be generated?
Do source list records already exist for the materials for which you want to create source list records? If so, you must decide whether the old records:

May not be changed
Are to be deleted
Are to be excluded from the validity period of the generated source list records

Activities

Collective Procedure

With this procedure, you generate the source list for several materials.

Choose Master data ® Source list ® Follow-on functions ® Generate.

Enter the necessary data.

Create the source list.

A list of the source records to be generated is displayed. Already-existing source list records whose validity periods are thus changed are also listed.

Select the source list records you want to include in the source list.

Fixed or blocked source list records: You can mark a source list record as "fixed" or block it. A "fixed" source represents the preferred source of supply, whereas a "blocked" source is one from which you are not allowed to order. Select the desired source list record. Then choose Edit ® Fix, or Edit ® Block.

Choose

This graphic is explained in the accompanying text

to store the selected source list records for the displayed material in the source list.

Exception messages are displayed by the system. Press ENTER to continue the saving process.

Individual Procedure

With this procedure, you generate the source list for a single material.

Choose Master data ® Source list ® Maintain. The initial screen for the source list appears.

Enter the material and plant number. Then press ENTER to display the overview screen.

Choose Edit ® Generate records.

In the dialog box which appears, enter the validity period of the source list records to be created.

First determine how existing source list records are to be treated if their validity periods overlap with the one specified. To do so, set the appropriate indicator in the dialog box. Press ENTER . The source list is created.

Click

to save the source list.

Resetting the Source List

You can restore the source list to its original status. To do so, choose Edit ® Reset. The newly generated source lists records are then deleted.