Updating Info Records (InfoUpdate) (SAP Library

Updating Info Records (InfoUpdate)

Use

When creating or changing quotations, scheduling agreements, contracts, and purchase orders, you can use the InfoUpdate field to specify that the info record is to be created or updated.

Activities

If this is the case, the system performs the following actions:

When is which information adopted in the info record?

Situation

InfoUpdate in purchasing doc...

System action

Info record already exists

Quotation

Time-dependent conditions and their supplementary conditions are adopted

Scheduling agreement

Is set as last document; order price history is updated

Contract

None
(Note: the contract release order is set as last document)

Purchase order

Is set as last document; order price history is updated

Info record does not exist

Quotation

Time-dependent conditions and their supplementary conditions are adopted

Scheduling agreement

Is set as last document; order price history is updated

Contract

Time-dependent conditions and their supplementary conditions are adopted

Purchase order

Is set as last document; order price history is updated

Note

The order price history is updated even if the InfoUpdate indicator is not set.

Background documentation

The values of the InfoUpdate indicator vary according to the type of purchasing document in question.

In quotations, contracts, scheduling agreements, and in the conventional purchase order (transactions ME21, ME22, and ME23), the InfoUpdate indicator can have one of four different values:

' ' The info record is not updated.

'A' If an info record exists at plant level, it is updated. Otherwise an info record at purchasing organization level is updated.

'B' If plant conditions are allowed for the plant, an info record at plant level is updated.

'C' If plant conditions are not necessary for the plant, an info record at purchasing organization level is updated.

In the Enjoy purchase order (SAP transactions ME21N, ME22N, and ME23N), the InfoUpdate indicator has only two possible values. Here it determines whether an info record is updated or newly created.

If the indicator is selected, the following cases are possible:

If just one info record (with or without a plant) exists, the record is updated.
If no info record exists and "Plant condition requirement" has been specified in Customizing, an info record with a plant is created. Otherwise an info record without a plant is created.
If two info records exist, one record with a plant and one without a plant, the info record with the plant is updated.

Time-Independent Conditions (up to Release 3.1H: Document Conditions)

Situation	InfoUpdate in purchasing doc...	System action
Info record already exists	Quotation	Time-dependent conditions and their supplementary conditions are adopted
	Scheduling agreement	Is set as last document; order price history is updated
	Contract	None (Note: the contract release order is set as last document)
	Purchase order	Is set as last document; order price history is updated

Info record does not exist	Quotation	Time-dependent conditions and their supplementary conditions are adopted
	Scheduling agreement	Is set as last document; order price history is updated
	Contract	Time-dependent conditions and their supplementary conditions are adopted
	Purchase order	Is set as last document; order price history is updated