Creating RFQs (SAP Library - Purchasing (MM-PUR))

Creating RFQs

Use

You can create RFQs in any of the following ways:

Manually
You enter all the data for the material or materials for which you wish prices to be quoted.

Copying
You can copy an existing RFQ.

Using the referencing technique
You can reference requisitions or an outline purchase agreement.

Automatically
You can create an RFQ from a requisition automatically. To do so, you must earmark requisitions for RFQ processing. How to do this is described in the section Optimized Purchasing.

Prerequisites

Before creating an RFQ, you should consider the following:

Vendors: Do you have a list of suitable vendors for the RFQ? The vendor numbers must be available.

Deadlines: What are the important deadlines for bidding, if any (for example, the deadline for submission of quotations)?

Number assignment: If your company uses external number assignment, then you need an RFQ number that falls within the valid number range.

Collective number: We recommend that you assign the RFQ a collective number. You enter this number once, and the system copies it for each RFQ you create within a competitive bidding process.

The collective number enables you to track all RFQs for a given competitive bidding process. The number can be alphanumeric and up to 10 characters long. You enter it in the header data of the RFQ.

Manufacturer part number: You can also create an RFQ for a manufacturer part number. For more on this topic, refer to Manufacturer Part Number (MPN)).