Absences are processed during regular payroll runs using country-specific schemas. If you require a template for standard processing, see schema xT00.

Processing facilitates a diverse valuation of absences recorded for an employee depending on the following factors:

• The absence recorded

• The employee’s organizational assignment

• The absence quota from which an absence has been deducted

• Country-specific regulations and requirements

The first payroll activity that is relevant to absence processing is function MOD in schema XT00.

Function MOD determines the table entries accessed by the system to valuate an employee’s absences. It calls personnel calculation rule XMOD, which uses operation MODIF A to determine the employee grouping for absence valuation.

The employee grouping for absence valuation is used in the Valuation of Absences table (T554C) to select an absence valuation rule. The specifications stored in personnel calculation rule XMOD assign a meaning to the employee grouping. You can set individual grouping criteria here.

You can define groupings for a particular organizational assignment, for example, in relation to the employee subgroup grouping for personnel calculation rules.

• Hourly-wage earners
• Salaried employees

In the standard system, the payroll modifier for accessing the Constant Valuations table (T510J) during absence valuation is also set in personnel calculation rule XMOD using operation MODIF 2.

After a grouping has been set for the personnel number for which the payroll must run, function RAB reads the absences recorded for the employee during the period in the Absences infotype (2001).

The absences are assigned to WPBP split indicators. The absence valuation rule is determined from the Attendances and Absences table (T554S), which groups together different absence types in payroll.

The absences are assigned to a work center split indicator.

If parameter 3 of function RAB contains the entry X, the absence valuation rule can be changed using the Breakdown of Absences after Quota Deduction table (T554A). In this way, you can implement a special absence valuation that is dependent on the quota from which the absence is deducted.

If an absence is deducted from one or more quotas, an absence record could be broken down still further. If this is not the case, parameter 3 has no effect.

Special processing may be required to account for country-specific requirements.
A example that is typical for many countries is absence due to illness. The amount of payment can change in the course of the illness (continued pay).

To ensure that the absence valuation function can deal with such situations, the internal Absences table (AB) has been refined. If an absence record is affected by country-specific regulations, it is split into smaller sections and then rewritten to table AB.

You can choose from the following procedures:

In the internal table AB, there are three split indicators in which you can store country-specific indicators.

• Social insurance
• Tax

Each section can then be valuated using a different procedure, that is, a different absence valuation rule.

The xNAB function is used to refine AB.

During day processing of time data, time wage types are selected using the Time Wage Type Selection table (T510S) and written to the internal Time Wage Types table (ZL).

The same applies to all absences for which the Time Wage Type Selection field is selected in the Valuation of Absences table (T554C).

The system valuates absences using function PAB.

Using function PAB, the system performs the following steps:

• It reads the internal Absences table (AB) for each absence or partial interval.

• It determines the appropriate absence valuation rule on the basis of the absence type and the employee’s organizational assignment, and performs the activities specified in the Valuation of Absences table (T554C):

1. The system cumulates the counting classes that have been determined in internal table CABC. It stores the following information in the table for each split:

• Number of paid (AP) and unpaid (AU) absences in a counting class
• Number of calendar days (K), absence days (A), and absence hours (S)

• Time unit B, I, E: the system writes the wage types to table OT. If you have selected the Basic Pay Split field in the Valuation of Absences table (T554C), it cumulates the wage types for each split.
• Time unit Z: the system writes the wage types to table ZL for each day. You can access them there for further processing that is based on days.
  Using function ZLIT, the system writes the results from table ZL to IT at the end of the gross part of payroll.

3. If you have created your own personnel calculation rule for special processing, the system performs special processing.

The processing of country-specific regulations triggered by function xNAB may have to be continued. This can only take place after the absences have been valuated using the PAB function.