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Procedure documentation Maintaining Inbound Distribution  Locate the document in its SAP Library structure

  1. Call transaction SO28.
  2. Define the distribution of incoming documents:
    1. In the Recipient column, enter the recipient address with which the external document will arrive in the R/3 System. A recipient address can be an RML address, a fax number or an Internet address, for example. A generic entry with * as the joker for a character string is permitted. AND links are used between the columns Sender and Recipient.

      2. If you enter * in this column, there are no restrictions with regard to the recipient address. You are therefore confirming that all incoming documents of a certain type should be forwarded to a new recipient within the R/3 System.

    2. In the address type column, specify the type of the incoming recipient address using the entry help.
    3. In the New recipient column, enter the recipient within the R/3 System to which the incoming document should be forwarded. A generic entry is not permitted.
    4. In the address type column, specify the type of the new recipient address using the entry help.
    5. If an incoming document should be sent to the original recipient as well as the new recipient, select the column Additional selection.
    6. In the Sender column, inbound distribution can be specified using the incoming sender address. A generic entry with * as the joker for a character string is permitted. AND links are used between the columns Sender and Recipient.
    7. In the address type column, specify the type of the incoming sender address using the entry help.

Note

For alternative entries, only the communication method (address type of the recipient) as well as the address and address type of the new recipient should be specified. In this case, you do not have to enter a recipient, sender address or address type for the sender.
  1. Choose This graphic is explained in the accompanying text.

Example

All fax messages from the German customer ABC with the fax number 06772/12345 are to be forwarded to the distribution list CUSTOMER SERVICE. The following entries would be required:

Field

Example entry

Alternative entry

  

Recipient

*

Address type

Fax number

New recipient

CUSTOMER SERVICE

Address type

Shared distribution list

Additional selection

  

Sender

DE 06772/12345

Address type

Fax number