Displaying Budget Deficits for Expenditures
Use
Budget deficits may occur if more revenues increasing the budget (RIB) were consumed than were actually received. This can happen if revenues increasing the budget have been reversed by postings in Financial Accounting. For example by clearing returns, reversal, inverse postings or credit memos on the revenue side.
Die Deckungslücke ergibt sich aus der Gegenüberstellung der Mehreinnahme und der bereits verfügten Einnahme. If the assigned value is larger than the additional revenue the difference amount is displayed as budget deficit.
Budget deficits can also result from budget updates (such as transfers) in Funds Management provided that the update was carried out with budget from revenues increasing the budget, but the revenue has been undone. In this case the budget can become negative.
Example: Budget deficit by reversal
|
Transaction |
Additional revenue |
Assigned additional revenue |
Budget deficits: |
|
Initial situation |
0 |
- |
|
|
Incoming invoice (RIB) 2,000 |
2,000 |
- |
|
|
Outgoing invoice 1,200 |
2,000 |
1,200 |
|
|
Reversal incoming invoice (RIB) |
2,000 |
1,200 |
1,200 |
Features
Listing of all expenditure FM account assignments with budget deficits.
Activities
To list budget deficits choose Accounting
® Public Sector Management ® Funds Management ® Info System ® Totals Records ® Cover Eligibility ® Revenues Increasing the Budget ® Distribution Procedure ® Budget Deficits for Expenditures.The respective amount for the budget deficits is displayed marked red.
If a budget deficit is caused by an undoing facility for example, this can only happen if the budget increase takes place in accordance with the Customizing settings at the time of the payment - you do not have to execute any further activities. The budget deficit only exists until it is closed by the correct assignment of payment to invoice.