Executing Accrual Calculations 

Prerequisites

You can execute accrual calculations after you have defined an overhead structure and maintained the relevant data for this structure, or after you have maintained your target=actual credit postings.

1. To carry out accrual calculation in plan or actual, from the Cost Center Accounting menu, choose:
1. Planning ® Planning aids ® Accrual calculation or
2. Period-end closing ® Single functions ® Accrual calculation
2. On the initial screen, enter the fiscal year and the posting period.

You can calculate accruals for an individual cost center, a cost center group, or the entire controlling area. A cost center group can be any group stored in the system. You may also use the standard hierarchy or selected parts thereof.

When calculating plan accrual, also specify the version.

3. Select or deselect:
1. Background processing
2. Test run
3. Detailed lists



If you do not select Background processing, the system carries out accrual calculation online. The display shows the values calculated for the accrual cost elements. If you have large amounts of data to process, we advise running accrual calculation in the background. This means you can process data at times of minimal system usage.



If the Detailed list indicator is active, the R/3 System displays a list of accrual calculation results. The Detailed list and Test run indicators are defaulted to active. This ensures that you can check the results of the test run.

4. You can enter further data on the initial screen as follows:
1. To set the value date for the actual accrual calculation manually, choose Extras ® Value date….

If you do not enter a value date, the system converts the currencies using the last day of the posting period.

2. To change the controlling area, choose Extras ® Set controlling area.
• This controlling area is then stored for all following activities (see: Selecting and Displaying the Current Controlling Area)
3. To maintain the user parameters, choose Environment ® User parameters.
1. To store the values that you specified on the initial screen as user parameters, activate the corresponding parameters and choose Save.

This saves the current user parameter setup as a default.

2. To change your entries on the initial screen and to have these new values stored in your user parameters, you must re-save the parameters.
4. To display the controlling area ® overhead structure assignments, choose Goto ® Assignments…
5. Once you have executed the accrual calculation, you can display any errors that occurred and the processing statistics by choosing Goto ® Statistics.
5. Choose Execute.

• You can access the most important information about the accrual calculation when you have finished processing.

• Choose Starting values to check which data was used to begin the calculation.
• Choose Goto ® Statistics to call up a log of the postings made by the system.
• You can use the information system to display the controlling area, cost center, or line item reports.
• You can also call up these functions from the detailed lists.