Archiving Periods and Criteria (FI-FM) (SAP Library

Archiving Periods and Criteria (FI-FM)

A number of prerequisites must be satisfied before documents no longer required can be archived. The preprocessing program does not set the indicator in the relevant document headers until all the conditions are met. Only the preprocessing program can set the archiving indicator. You cannot make any further changes to the document once the archiving indicator is set. The archiving indicator cannot be removed.

Prerequisites for Setting of the Archiving Indicator

You must be authorized to archive the document. For more information, see Earmarked Fund Authorizations (FI-FM)

The document must have been completed for a given period of time (retention period) with no changes made in the interim. The term "changes" in this context includes reduction postings.

Note

Information on the document, particularly on when it was last changed and whether the archiving indicator has been set, is in the document header. For detailed document header information, choose Goto ® Document header detail in the document display.

There must be no dependent documents. For more information, see Earmarked Fund Dependencies (FI-FM)