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On the initial screen of the function Information system ® Report ® Execute, you will find the functions Execute and New selection . The first thing to mention in order to understand these functions is that you can select new data when calling up a report, or you can work with a dataset which was saved previously.

If saved data is available the system calls up the last report saved. If no report data was saved, but data is available on a corresponding summarization level, then the summarized data is displayed. If there is no saved or summarized data available then the data is selected anew.

The current dataset is always selected.

In the top right corner of the report, the system always displays information about the dataset used (Current data or Data of MM.DD.YY HH:MM:SS).

You save the data from a report either under Information system ® Report ® Execute using function Save data, or, using a variant in background processing (see Freezing Report Data and Printing Reports in the Background). If saved data exists for a report, the system does not have to select the data from the SAP-EIS database when the report is next executed. This has a positive effect on the runtime of the report.

If you want current data but would still like to shorten the runtime of the report, you can set up a summarization level for the report. For more information see Summarization Levels

For general information on performance in reporting see Optimizing Response Times

Function Levels for Different User Categories

The functions in drilldown reporting are divided into three groups so that different user categories can use different functions depending on their information requirements and tasks. This means that users can quickly learn how to use the functions they require. You can access these levels under Extras ® Other functions.

Level 1 contains the basic drilldown reporting functions, a connection to any available documents or comments to a report, and the interface to SAPoffice. Using the assigned functions, you can navigate through a defined hierarchy of characteristics in a predefined report. To analyze larger datasets, you can use the functions in the detail list.

This level is aimed at users who occasionally wish to analyze form reports in drilldown reporting without requiring the full navigation functionality.

Level 2 contains the functions in Level 1 and the remaining navigation functions in drilldown reporting, the interface to the report portfolio, and also Excel List Viewer and PC download, graphic functions, functions for changing the display and all functions for working with hierarchies. The user can also display exceptions.

This level is aimed at users who require the complete analysis functionality in drilldown reporting, and also the interfaces mentioned above.

All functions includes the functions in Level 2 plus the print setting functions, the functions for saving reports, defining exceptions and maintaining reports in drilldown reporting.

This level is aimed at users who not only require the full functionality of drilldown reporting, but also need to maintain reports and print settings.

Using parameter IDs RLV1 (Level 1), RLV2 (Level 2) and RLV0 (All functions), you can assign a level to each user master parameter via menu sequence System ® User defaults ® Own data. This enables you to assign a function level to a user depending on his or her requirements. You can change the level in a report under Extras ® Other functions. Before the function level is changed the system runs an authorization check.

SAP-EIS-specific Functions

Using this function you can copy the current sheet or a sequence of sheets, with or without data into the report portfolio. For more information see Copying Reports from Drilldown Reporting

You can show portfolio graphics on the drilldown list. Portfolio graphics are used to display various objects in two dimensions in certain positions using an X/Y coordinate system. You can define the radius of the objects using a third dimension. You can also create pie charts for objects using further dimensions. The system displays two dialog boxes where you specify what the portfolio graphic should look like. You can call up the graphic from the first dialog box. You will find more information in the online help on the portfolio graphic itself.

This function passes on all the selection conditions of a specific cell in a report to an R/2 system. From there, as of the next R/2 release, it will be possible to call up the transaction relevant to the contents of the cell automatically. This function will enable a form of navigation between SAP-EIS and an R/2 system.

Using this function, you can display a list of the last nine data transfers and their status.

Comments to entire reports, to key figures, to characteristics and to characteristic values may be available. To determine for which objects comments are available, select Extras ® Comment ® Highlight . The objects are then emphasized in color. Position the cursor on the desired emphasized text and select Extras ® Comment ® Display. The comment is displayed in a dialog box.

Note

If a comment is available for the object in the language in which you have logged on, it will be displayed in this language. If it exists in several foreign languages, it will be displayed in the language which was defined next in the sequence in the system.

If you wish to create or change a comment select this. With this function, you access the editor with which you can create a new comment or change an existing one.

For objects such as characteristics, key figures and characteristic values, you maintain comments under menu options Master Data ® Comments ® Maintain in the SAP-EIS application menu . For maintaining comments on other objects see Maintaining Comments.

This function highlights all fields for which a comment has been stored. You are therefore recommended to use this option before displaying or maintaining comments. Please note that objects for which comments exist for transaction data are not highlighted with this function.

Using this function, you can create, display, change, or delete comments to transaction data. Position the cursor in the cell, row, or column for which you wish to see comments and then select the function. Existing comments on the selected transaction data are listed in a dialog window. The comments are chosen according to the selection condition of the report, drilldown level and cursor position. The more specific the data selection, the more specific the corresponding comments will be. If you position the cursor in the report header you get comments on characteristics in the header and in the navigational area, for example. However, if you navigate through the report, drilldown in a row, and then position the cursor in a cell, you will find comments on the combination of characteristic values and key figures that determine the contents of this cell.

With the help of the corresponding icons you can display, change or delete these comments. If you want to create a comment for the selected transaction data another dialog window appears.

The necessary preparations for maintaining comments on transaction data are described in Customizing.

Structure link Document Management is connected to SAP-EIS. The functions under this menu are only of interest to you if you have the document management system installed.

Using master data maintenance, you can store documents for SAP-EIS master data, for specific characteristic values. If you position the cursor on an object for which a document has been stored, the system displays a dialog box listing all the documents stored for this object. From here, you can access a function in the document management system and display a document in bitmap format, for example.

This function highlights all fields for which a document has been stored. You are therefore recommended to use this function before calling up Display.

Using this function, you can display further information on a key figure. The formula for calculating the key figure is displayed.

You can find general information on drilldown reporting, and also the appropriate procedures in cross-application online documentation Structure link Drilldown Reporting.

 

 

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