Designing a SAPforms Form for Execution as a Work Item (SAP Library

Designing a SAPforms Form for Execution as a Work Item

Purpose

You want to process a work item with a SAPforms Form. This can be useful, for example, if an agent of a certain workflow wants to execute a workflow step offline using his or her mail client. The agent, therefore, only needs the form application on his or her local PC.

Process Flow

In the process described here and in the following procedure, it is assumed that you are using Microsoft Visual Basic. However, you can also design forms with Microsoft Outlook.

To execute a SAPforms form as a work item, you need to carry out the following steps:

In the SAP System:

Creation of a workflow.

Creation of the SAPforms form task including agent assignment.

Add the elements to the SAPforms Form Task container that are to be entered or displayed on the SAPforms form.

Enter the file name and type of the form file (see below) in the initial values of the FORM.Process object method.

For more information, see Adding Tasks to a Workflow Definition.

Add the SAPforms form task to the workflow definition as an activity.
Define the binding between the workflow container and the elements in the task container

For more information, see Adding SAPforms Form Tasks to a Workflow Definition.

Note

To perform the process part necessary in the SAP System, you can also use the Include "Execute SAPforms form" wizard in the Workflow Builder.

Choose Wizards ® Include "Execute SAPforms form".

In Microsoft Visual Basic:

Design of the SAPforms form.

Save the form file in the ...\SAPforms\Forms directory

The SAPforms form must be saved in the directory ...\SAPforms\Forms or in the standard path, because the SAPforms Helper searches for this file there. If you want to save your form application in a different directory, you must change the settings in the system.

Call the SAPforms Designer as an add-in or
Use the Submit control.

For more information, see Designing Forms with Microsoft Visual Basic.

In the SAPforms Designer:

Maintain the plug-ins.

For more information, see Maintaining Plug-Ins and Opening a Structure: Workflow.

Binding definition
Generate

For more information, see Defining and Generating a Binding: Workflow.

Result

Once you have designed the SAPforms form and processed it in the SAPforms Designer, you can make it accessible to the end users.