National Features Japan (infotype 0021) (SAP Library

National Features Japan (infotype 0021)

Definition

The Family and Related person infotype screen for Japan stores dependency information for tax deduction as well as other additional information.

You can set up additional family members and related persons as subtypes in customizing.

Family /Related Person infotype (0021) is used to represent static information for employee's families and related persons, as well as their dependency. The tax deduction process in the monthly payroll, SHOYO and Year-End-Adjustment is based on this infotype.

Structure

The following family members and related person are of particular importance for Japan.

Subtype 1: Spouse
Subtype 2: Child
Subtype 5: Guardian
Subtype 8: Related person

Integration

Stores the family member dependency status which is referred by the Payroll, SHOYO, and Year-End-Adjustment processes.

The combination of indicators set in Dependency information is checked for consistency according to the Japanese regulations.

Note

This infotype will not function properly in the absence of Organizational assignment infotype (0001) with a corresponding validity period.

There are special features set for the following cases:

- At a Spouse record entry:
The Gender field for the spouse is set to the employee’s opposite gender.

- At a Child record entry:

The field Object ID is hidden. This is used to differentiate records which have common subtypes. (For example, to distinguish each child’s record).

The system automatically assigns a new ID number to each new record. To change existing records which already have the object ID number, use COPY function in order to inherit the same object ID number. (For example, the record for first child has already been stored in the system and the child's dependent information has to be maintained). This field is only available to the subtypes where the OBJRQ field is marked in table T591A.
Use the Create function to create a new record for a new person.
Use the Copy function to change existing data for the person whose record have been stored in the system.

- At a Guardian record entry:
Only basic information can be stored, since a Guardian is not treated as a dependent.

The record for Family and Related person infotype (0021) should be created for the following:

- At hiring:
When an employee is hired, both basic information and deduction information must be maintained.

This information is used at Monthly Payroll, SHOYO and Year-End-Adjustment for calculating tax deduction from an employee's income.

- At change of basic information:
When the family's basic information changes, the corresponding record should be maintained with an appropriate validity date.

- At change of deduction information:
When the family's deduction information changes, the corresponding record should be maintained with an appropriate validity date.

- At exclusion of the family member:
When you exclude a family, the record should be delimited.