Data Extract View Configuration (SAP Library - Data Retention Tool (DART) (CA-GTF-DRT))

Data Extract View Configuration

Purpose

Revenue Procedure 98-25 outlines the IRS's retention requirements for financial records. However, not all the information found in your financial records may be relevant for a particular audit. You may need to provide specific data to IRS auditors in response to an Information Document Request (IDR).

DART enables you to select and group data from your financial records into views. Views combine selected fields from multiple segments in an extract. Views can be designed to meet particular IDRs. With views you can query multiple extracts at a time. Your results can be saved or appended to a file in either column delimited or fix column width file format.

SAP provides predefined data file views that are based on specifications developed by ASUG's Tax User Group. However, you may wish to create customized views of the data you have retained; especially if you have used customer enhancements (user exits) to define additional fields and data sources in your extracts.

Process Flow

From the main DART menu choose Configuration ® Define data extract views.

Enter the name of the view you wish to create

You can then:

Create a new view definition

Change the definition of an existing view

Delete the definition of a view

Copy views from a source client

Include the view definition in a transport request

Execute the view query, which invokes the data file view query utility

List or print the definition of the view