Creation of a Reference Account for Balancing (SAP Library

Creation of a Reference Account for Balancing

Purpose

When you execute a balancing, you have the option of posting the result of the balancing not only on the account itself but also on a reference account.

It is also possible to execute the balancing on a reference account managed at an external bank. In this case, the system creates a payment order. The interest and charges are posted on the account referring to the reference account (referencing account) as usual (one payment item position per condition category). The offsetting item is posted as one total.

If customer fields were maintained in Customizing for a bank area, they are also available and transferred from the system to the bank statement.

Process flow

Creation of a reference account:

Choose Account ® Change.

Choose the screen "Balancing".

Choose the pushbutton internal reference account or external reference account, depending on where the reference account is managed.

Choose the icon "Create".

Enter the required data and choose Continue.

Note

If a reference account already exists, you must first delete this with the function "Delete".

Display of a reference account

In the section "Balancing", four pushbuttons are available showing what type of reference account exists for an account. These include:

No reference account: This indicator shows that the balancing result is not posted to a reference account.

Internal reference account (direct): This indicator shows that the balancing result is posted directly to a reference account. In this case, the account referring to another account and the reference account are both in the same bank area. The interest and charges are posted directly to the reference account. No posting is made to the account referring to another account itself, but the interest and charges are displayed in the overview of the balanced periods. The general ledger is updated in accordance with the general ledger account assignment of the account referring to another account.

Internal reference account (indirect): This indicator shows that the balancing result is first posted to the account referring to another account and then transferred to the reference account. In this case, a payment order is created automatically. This can be both a credit transfer or a debit.

External reference account : This indicator shows that the balancing result is first posted to the account referring to another account and then transferred to the reference account. In this case, a payment order is created automatically. This can be both a credit transfer or a debit. External reference account means that the reference account is in a different bank area from the account referring to it.

If an internal or external reference account is stored, the bank area and account number or bank country, bank key and account number are also displayed.

Result

The reference account has been created. You can now use the reference account for account balancing.

Note Error handling:

Internal reference account (direct)	If an error occurs with the account referring to another account, no balancing takes place. You must correct the error and then restart the account balancing run. If the error occurs with the reference account, the balancing item (interest and charges) is placed in post processing. The account referring to another account is still completely balanced.
Internal reference account (indirect)	If an error occurs with the account referring to another account, no balancing takes place. You must correct the error and then restart the account balancing run. If the error occurs on the recipient side of the payment order (for example, the transaction type is blocked), the ordering party side is posted and the recipient side is placed in post processing. If the error occurs on the ordering party side, the entire account interval for balancing that contains the incorrect account is not balanced. If the error cannot be promptly remedied, it is advisable to block the account referring to another account before the restart to allow the rest of the account interval to be balanced.
External reference account	See the description of the internal reference account (indirect)