Administration of Stored Documents (SAP Library

Administration of Stored Documents

Use

In administration of stored documents, you can administrate the links between stored documents and application documents.

For administration of stored documents, choose the following in the SAP Easy Access menu: ArchiveLink -> Administration -> Administration of Stored Documents (transaction OAAD).

Features

The screen is divided into the sections Documents (incoming and outgoing), Print lists, and Archive files. The current number of stored documents is displayed at the top of each section. For an updated overview, choose Stored documents ® Refresh number.

The Document Finder function is offered centrally. You can use the Document Finder to search for both documents and print lists. In contrast to the technical search, you can use content attributes for searching using the Document Finder. Prerequisite: You have created the necessary document areas. For more information, see The Document Finder.

Beneath the group headers, pushbuttons are available for the following functions:

Group header Documents

Technical Search

Search for and display stored documents (see Finding and Displaying Stored Documents)

Edit link entries (see Editing Link Entries for Stored Documents).

Store and Assign

Create a document and link it to an existing business object (see Storing and Assigning Documents).

Reassign (Change Link)

Create a new link for a document that is already stored. The old link is deleted (see Reassigning a Stored Document).

Create New Link

Create a new link for a document that is already stored. The old link is not deleted (see Assigning a Stored Document to an Additional Object).

Note

The document to be linked with a business object must be selected, or be among the last five documents displayed. The number of selected documents and the number of displayed documents are shown for your information.

Group header Print lists

Technical Search

Search for and display stored print lists (see Finding and Displaying Stored Print Lists)

Edit link entries (see Editing Link Entries for Stored Print Lists).

Display all

Display all stored print lists.

Group header Archive files

Technical Search

Search for stored archive files.

Display all

Display all stored archive files.

Note

You can only find and display archive files stored before Release 4.6C.