Storing Incoming Documents (SAP Library

Storing Incoming Documents

Purpose

This process is suitable if you want to store incoming documents in your storage system and link them to the corresponding SAP application documents.

Incoming documents are all documents that have not been created using SAPscript or SAP Smart Forms in your own SAP System:

Scanned documents

Local desktop files (files you have created yourself are also incoming documents for this purpose)

Faxes and e-mails (for more information, see the documentation SAP ArchiveLink Application Scenarios, Component BC, section Storing Incoming Faxes and E-mails.)

Process Flow

When storing incoming documents, you carry out two activities:

Stores document in storage system

Enters and books the application document in the SAP System. From a technical point of view, this creates a business object.

Assigns the document to an existing application document.

Storage Scenarios

ArchiveLink supports different storage scenarios that vary in three aspects:

ArchiveLink offers the following options:

ArchiveLink distinguishes between two variants:

The application document is entered for the first time for the incoming document.
The application document already exists. The incoming document is assigned to it.

ArchiveLink distinguishes between two variants:

The storing, and either the entering or assigning are carried out by two different people at two different locations.
One person at one location carries out the storing and either the entering or assigning.

The following table provides an overview of the storage scenarios according to these three aspects:

	Application document entered for the first time for the incoming document.		Application document already exists.
	Two participants	One participant	Two participants	One participant
Integration of SAP Business Workflow	Storing for subsequent entry	Storing and entering	Storing for subsequent assignment	Storing and assigning
Integration of bar code technology	Early storing with bar codes Late storing with bar codes
Manual Storing				Assigning then storing

For more information, see the following sections:

Result

In all scenarios, a link is created between the stored document and the corresponding application document.