Entering content frameProcess documentation Processing Asset Acquisitions in Purchasing (FI-AA/MM) Locate the document in its SAP Library structure

Purpose

When you are using the FI-AA component in conjunction with the Materials Management (MM) component, you can post an asset acquisition within the framework of the ordering process in purchasing.

Process Flow

Unlike most other business transactions, external acquisition using a purchase order requires a sequence of steps to be performed at separate times:

When you use this integrated ordering process, you first have to create an asset master record. You can then post the purchase order or the purchase requisition with account assignment to the asset. It is also possible to create fixed assets from within the transaction for creating the purchase order. This means that you can carry out both steps, "create asset" and "create purchase order or purchase requisition," within one transaction. You enter the most important asset master data information in a dialog box . From this dialog box, you can go directly to the actual asset master data transaction. If the asset you create is incomplete because essential asset master data information is missing, the asset has to be completed later (refer to Processing Incomplete Assets). You can specify an asset class for each material group in Customizing (Transactions ® Acquisitions ) to be used when you create fixed assets from the transaction for purchase orders or purchase requisitions. The system then provides this asset class as a default when you create assets for this material group.

When you post the goods receipt or the invoice receipt, the system automatically capitalizes the asset. From an organizational perspective, it may be difficult to create an asset master record with the purchase order. There is therefore the option of creating a purchase requisition first, without account assignment. Then you enter the asset in the purchase order that results from the purchase requisition.

This graphic is explained in the accompanying text

Acquisition Posted in Purchasing

Creating a Purchase Order Item

When you create a purchase order item in the MM component that has account assignment to an asset (account assignment category A), the system first checks to see if the asset exists. It also determines if the asset can be posted on the planned delivery date. The system then determines the G/L account that is to be posted. It then determines the additional account assignments that are valid on the delivery date and notes these for the purchase order item.

When there is account assignment to an asset from a purchase order, no values are updated on the asset, and no line items are created at this point. For this reason, the account assignment of the purchase order item can be changed up to the time of the first goods receipt or invoice receipt.

Purchase Orders for LVAs

For account assignment to a low value asset or to a collective low value asset, the system makes sure that the APC of the asset together with the order values of the individual items does not exceed the maximum limit for low value assets.

For collective low value assets, the order quantity is also taken into account for this check. The total amount determined (APC + order value) is divided by the total quantity (amount already on hand + the order quantity), and the result is compared with the maximum value limit that has been specified.

 

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