
Definition of the Asset History Sheet
Use
The asset history sheet is the most important and most comprehensive report for the year-end closing or for an interim financial statement. As with all other lists, it can be set up with any sort versions, and total on any group level. You can also create a compact totals list without individual asset information.
Features
The structure of the asset history sheet varies widely from country to country, depending on tax laws. You can freely define the line and column structure of the history sheet, therefore. At the same time you can define which values should be displayed in which lines of the report.
Basic Versions of the Asset History Sheet
SAP provides country-specific versions of the asset history sheet, which satisfy the legal requirements of the given country. Additional history sheet versions are also available.
Completeness
When you create an asset history sheet, the system notes in the header of every screen whether the asset history sheet version was created using a complete or incomplete version.
An asset history sheet version can be called "complete" when every transaction relevant to the history sheet, and - if they exist - every value adjustment which has been made to them, has been assigned to at least one position in the history sheet. Transactions relevant to the history sheet are the posting of acquisition and production costs, down payments, investment grants and write-ups.
An asset history sheet version is only complete when:
When the asset history sheet version is complete, the indicator for completeness automatically appears in the definition for the version, in the overview screen for the position.
When you are maintaining an asset history sheet version in FI-AA Customizing, you can request a log of the completeness check. You can see in this log the reason that a history sheet version is not complete.

Please be aware that the completeness of the asset history sheet version can only be guaranteed with the standard transaction types and groups provided by SAP. If you have defined your own transaction types, for example, this could influence the completeness of the asset history sheet.
You should also note that having an "incomplete" history sheet version from the system’s point of view does not necessarily mean that the asset history sheet is incorrect for accounting purposes.
Definition of a History Sheet Version
In order to create a new history sheet version, you must first name it using a four-digit identification code. You will have to specify this identification code in the asset history sheet report as a parameter (in the second page of the report request screen) in order to implement the desired history sheet version.
You define new asset history sheet versions in FI-AA Customizing (Define history sheet versions). You set up the structure of the lines and columns of the asset history sheet there. A maximum of 10 lines and 8 columns is possible, but a history sheet version must have at least 2 columns. The first column is always "00", the last one always "99". All further columns must be between "01" and "80". The first step is to consider which lines and columns you need. Enter these into free line or column fields. If more than 5 columns are needed, you must scroll to the right. When you press Enter, the lines and the columns are positioned correctly.
In order to delete existing lines/columns, you have to write over the line or column number with blanks. You can also duplicate lines/columns by writing over the existing line or column number with the new number.
You must then enter all headings for the history sheet items you have created. A history sheet item which has already been created in another language, but which has not yet received a description in the maintenance language, is marked with "*". In order to define which asset transactions should flow into which history sheet items, you can go through the individual history sheet items one by one, using Choose.

You should be aware of the following when you define your own customer-specific history sheet version:
The key of your customer-specific asset history sheet version has to start with the letter "Z." This procedure protects your history sheet from being overwritten by the system during a release upgrade. For the same reason, you should not modify any standard history sheet versions delivered with the system. Instead, copy a standard history sheet and make modifications to the copy (with a key starting with "Z").
History Sheet Groups
There is a list of the history sheet groups in the detail screen of each history sheet position. In the standard system, this screen contains the transaction type groups that are relevant for the history sheet, as well as the special groups YA (values at the start of the year), YY (annual values), and YZ (year-end values). The transaction type groups for the values below are relevant for the asset history sheet:
Every history sheet group contains 8 indicators. Each indicator represents a history sheet sub-group. By setting these indicators in the selected history sheet position, you specify that the value fields associated with this group will flow into the selected history sheet position. You can see which value fields are represented in the history sheet sub-groups in the list that follows. History sheet sub-groups that are already allocated to a different (not the selected) history sheet position are identified with a period. By pressing F7=Info on the indicator, you can determine the history sheet position into which the transaction type sub-group flows.
The history sheet groups that are delivered with the standard system guarantee uniformity when defining a history sheet version. They help to insure that all transactions that belong to the same transaction type group are handled uniformly. This makes sense, and is also enough of a guarantee in most cases. The definition of the transaction type may contain a transaction type group that does not match the history sheet group, only if you want to allow for transaction types from the same transaction type group to flow into different history sheet positions. In order to allow for this variation, you can define completely new history sheet groups in FI-AA Customizing. When you create your own history sheet groups, they also have to begin with the letter "Z." This protects them from being overwritten during a release upgrade.
Graphic: Definition of the Asset History SheetHistory Sheet Groups and Associated Value Fields
The meaning of the history sheet sub-groups is not always uniform. Therefore, the standard history sheet groups are explained below.
The history sheet sub-groups have the following definitions:
The history sheet sub-groups have the following definitions:
The history sheet sub-groups have the following definitions:
Only 4 history sheet sub-groups are possible here, namely
The history sheet sub-groups have the following definitions:
Proportional values result, for example, in history sheet groups for asset retirements, transfer postings and post capitalization.