Entering content frameFunction documentation Dates in Asset Accounting Locate the document in its SAP Library structure

Use

In addition to the usual dates entered in Financial Accounting (posting date, document date), there are special dates to consider in Asset Accounting. Either you enter these additional asset accounting dates yourself, or the system determines them.

Features

Asset Value Date

The asset value date is the value date of an asset transaction from the asset accounting point of view. Each transaction on a capitalized asset triggers the automatic calculation of depreciation on the posting amount. The asset value date, corrected by the period control of the depreciation key, is the key factor in determining the depreciation start date.

Default Values for Asset Value Date

Since the asset value date has a direct influence on the amount of depreciation, the system creates a default value for this date when it can. The overview that follows shows the default asset value date for the most important asset transactions:

Initial acquisition

Capitalization date from master record (if in same FY, otherwise posting date)

Subs. acquis. in the same year

Asset value date of initial acquisition

Subs. acquis. in later years

Document date

Down payment

Capitalization date from master record (if in same FY, otherwise posting date)

Investment support

Capitalization date from master record (if in same FY, otherwise posting date)

Revaluation

Date of revaluation measure

Credit memo at time of invoice receipt

Value date of the invoice receipt (if in same FY, otherwise posting date)

Later revenue/costs from retirement

Date of last retirement (if in same FY, otherwise posting date)

Manual adjustments

First day of fiscal year

Retirement/transfer

No default value (required entry)

Settlement of AuC

Posting date

If the capitalization date is not set in the asset master record after the initial acquisition, or if this date is not in the current fiscal year, the system uses the logic below to determine a default value for the asset value date:

Automatically Set Asset Value Date

In the following posting transactions, you cannot enter an asset value date directly. The system therefore uses the default asset value date automatically. It determines which date it uses based on the table below:

Goods receipt (valuated)

Posting date

Invoice receipt with reference to purchase order (valuated)

Posting date of goods receipt (if in same FY, otherwise posting date)

Invoice receipt without reference to purchase order (valuated)

Posting date

Invoice receipt (difference post.)

Posting date of goods receipt

Stock withdrawal

Posting date

Defining Your Own Logic for Determining the Asset Value Date

You can set up your own the method for determining the asset value date in Customizing for Asset Accounting (choose Transactions). Or you can use a customer enhancement project (transaction CMOD).

Capitalization Date

You can enter the capitalization date manually when you create the asset master record. The system uses this date as the default asset value date when you post the first acquisition to the asset. If you do not enter a capitalization date in the asset master record, the system automatically adopts the asset value date of the first acquisition posting as the capitalization date. The system inserts the asset value date of the first acquisition posting in the capitalization date field (Capitalized on...) in the asset master record, when a capitalizing transaction type is used.

Depreciation Start Date

The system determines the start period for depreciation calculation from the asset value date and the period control specified in the depreciation key (period control method) of the transaction category. The depreciation start date is the first day of the start period. The system determines the book value of an asset at the point of retirement In a similar fashion.

Date Asset Is Ready for Operation

Along with the date specifications already mentioned, you can also enter the date the asset is ready for operation in the asset master record (in the detail specifications of the depreciation areas). This date is for informational purposes only, and has no influence on the calculation of depreciation. If you do not make an entry in this field, the system automatically enters the capitalization date.

Fiscal Years That Can Be Posted

In the FI-AA component, it is possible to post to the current fiscal year and all previous fiscal years back to the date of the legacy data transfer for assets. When you post to past fiscal years, the system automatically updates all the relevant values in the subsequent fiscal years. Therefore, it is possible to make correction postings in the previous fiscal year, even after the fiscal year change (but before the year-end closing). However, after posting in a previous fiscal year, you need to run the depreciation posting program again for that year and all the following fiscal years up to the current fiscal year.

It is no longer possible to post to fiscal years that have been closed using the report for this purpose (refer to Year-End Closing).

 

Leaving content frame