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In Purchasing you can enter third-party items in purchase requisitions as well as in purchase orders.

Purchase Requisition

When you create a third-party order in SD, the system automatically creates a purchase requisition.

Changing an Automatic Purchase Requisition

If a purchase requisition was created from the sales order, you can only make certain changes to the requisition. You can, for example, change the allocated purchasing group. However, the order quantity and scheduled delivery date can only be changed in the sales order. The system updates the change in the purchase requisition.

You can also determine to which purchase requisition the sales order refers. You can display the account assignments for the requisition item by choosing Item ® Account assignments.

Creating a Third-Party Item Manually

If you do not use SD, you can plan a third-party business transaction using a purchase requisition. To enter a purchase requisition with a third-party item manually, proceed as follows:

  1. Enter the item category s and an account category (for example, x - all account assignments). When you press ENTER , the account assignment screen is displayed.
  2. Enter the account assignment data (for example, the number of the G/L account). Which account assignment data you have to maintain depends on the account assignment category.
  3. Save the purchase requisition.

Purchase Order

A third-party order is usually created referencing a third-party item in a purchase requisition. You can create purchase orders in this way individually or collectively. Both procedures are described in the MM - Purchasing guide.

If you do not use SD and have not entered a purchase requisition, you can also enter a third-party order manually.

Creating a Third-Party Item Manually

To enter a third-party item in a purchase order without an SD order or purchase requisition, proceed as follows:

  1. Enter a third-party item manually in the same way as the purchase requisition.
  2. After entering the account assignment, you receive a screen in which you can enter the address of the sold-to party.
  3. Enter either the customer number or a delivery address.
  4. Check whether goods receipts can be made for the third-party item. Goods receipts are possible if the goods receipt indicator is set in the item.
  5. Save the purchase order.

Setting the Goods Receipt Indicator

The account assignment category X in the Customizing system of Purchasing determines whether a goods receipt can be posted for a third-party item. Here you define whether a goods receipt is possible, not allowed or compulsory.

If a goods receipt is possible, the GR indicator in the purchase order item is changeable. When you enter the purchase order, you decide if a goods receipt is to be posted or not.

Reference to Purchase Requisition

If you enter an order item with reference to a purchase requisition, the vendor's address is copied and cannot be changed.

Special Features when Printing

When issuing the purchase order, if the delivery address is identical for all items, it is printed once in the header. If the items have different delivery addresses, a delivery address is issued for each item.



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