Displaying Absence Quota Information (Report RPTQTA10) 
Use
This report creates overviews of employees’ absence quotas according to various aspects. You can display or print out employees’ quotas, for example, for those who have entitlement remaining during a specified period.
Features
Selection
You can also use additional selection criteria to restrict the absence quotas to be included in evaluation. You can choose which quota types are to be available for evaluation with which time units and deduction periods.
You can also display or print quota statuses from the past or in the future, as well as the current quota status. To do so, specify a Key date for deduction and a Key date for entitlement in the selection screen. This data is used in evaluation in the following ways:
If a selected employee has an absence quota available for evaluation:
- His or her entitlement for this quota is calculated for the Key date for entitlement, and
- His or her quota deduction, remaining entitlement, and compensation for this quota is calculated for the Key date for deduction.
- You can carry out a projection of quota statuses for the future so that your employees are informed of their expected leave entitlement. If the key dates (for entitlement and/or deduction) for a selected employee are the same or later than the earliest calculation date for Plant Data Collection (PDC) in the Payroll Status infotype (0003), activating projection triggers a time evaluation run for this employee (RPTIME00 run in simulation mode).
- You can further restrict employee selection from the selection screen. You can display or print out a list at the end of a year that shows the remaining and compensated entitlement for each employee.
Output
The output is an interactive list in the format that is usual for the SAP List Viewer (ALV) Grid Control. The list contains the following data:
- Personnel number
- Name
- Quota
- Unit
- Entitlement (total entitlement)
- Quota used up to key date for deduction
- Quota compensated until key date for deduction
- Total quota remaining (= remainder on the key date for deduction minus the quota requested as of the key date for deduction minus the quota compensated as of the key date for deduction)
You can modify the list online to suit your requirements. You can save the modified list as a display variant and then call it up again by selecting the Display variant field in the selection screen.
- If there are transfer pools (that is, absence quota records that have not yet been transferred to the Absence Quotas infotype (2006)) for the selected employees and quota types on the key date for entitlement, you can choose the Transfer pools button to display a list showing the transfer pool for each employee and quota type up to the key date for entitlement.
Activities
Restrict employee selection
In the Display, you can restrict the number of employees as follows:
- All selected employees
The output list also contains employees without selected absence quota records
- Only employees with selected absence quota records
The output list contains only those employees who were assigned at least one of the selected quota records.
You can restrict the selection further:
- Only employees with entitlement
Only the employees whose total entitlement does not equal zero or lies within the specified interval are selected.
- Only employees with remaining entitlement
Only the employees whose remaining entitlement does not equal zero or lies within the specified interval are selected.
- Only employees with compensated entitlement
Only the employees whose compensated entitlement does not equal zero or lies within the specified interval are selected.
- Only employees with used entitlement
Only the employees whose used entitlement does not equal zero or lies within the specified interval are selected.
If conditions for both quota entitlement and the remaining quota are set, then only the employees who satisfy both conditions simultaneously are selected.
Edit output list
The output list contains interactive functions that you can use to process the list and pass it on. For details on the procedure, see the Getting Started section of the SAP Library, under Lists -> 
SAP List Viewer (ALV) Grid Control
Example
You want to see an overview of the current amount of deductible absence quotas for employees in a particular personnel subarea. Furthermore, you want to know how much total entitlement results from these absence quotas, broken down according to cost centers.
Procedure
- Access the selection screen for report RPTQTA10.
- Choose Current year as the period.
- Enter the relevant Personnel subarea in the Selection section of the screen.
- Enter the current year as the Deduction period in the Quota selection section.
- Choose Execute.
- Choose Current display variant and then transfer the Cost center field to the list.
- Select the Cost center column in the list and then choose Subtotals…