Administration (SAP Library

Administration

Purpose

You can specify and query administrative data for a financial transaction on this tab page.

Process Flow

Position assignment

You can specify the Account Assignment Reference for position accounting (G/L account) here. You either enter it manually or the system proposes it automatically if it has been defined in Customizing. The account assignment reference can be used to control purposes in account determination and also to differentiate between general ledger balance sheet accounts.

A Master Agreement is used to specify the terms and conditions. You can assign the transaction to a master agreement in the field below.

In the Facility field, you assign a money market transaction to one of the facilities created in the system.

If the transaction assigned has a different currency from the facility, enter the rate in the Exchange rate field using the currency relationships table.

The transaction can be assigned to a particular Portfolio here.
You can assign a common term using the Finance project with whose help related transactions can be identified.
If a third party bears the risk related to the transaction, you have to enter this in the Guarantor field.

Additional fields

You can enter your own data in the following three additional fields:

Assignment is used to bring together different transactions

Reference is used to structure internal references and

Characteristics is used to indicate that it is an individual transaction.

Authorization

You can assign the transaction to an Authorization group so that only users that have an authorization for this authorization group are allowed to process the transaction. For example, it is possible that only certain employees are allowed to process transactions related to their department. In this case, the relevant authorization group must be entered when creating the transaction.

Correspondence

If there is to be external correspondence for a transaction, standing instructions must be maintained for a business partner. In these standing instructions, you specify for each product and transaction type whether a confirmation and a counterconfirmation are required for the particular transaction. You can see the relevant correspondence status in the correspondence section of the administration screen. ("0" – not required / "1" – required / "2" - confirmation carried out). Additionally, the name of the user and the date appear if the confirmation has been carried out.

Activity

Alongside the current activity category (such as order or contract), the current status of the transaction (such as active or closed), the person who entered the transaction and the name of the last person to change it are displayed.

Example Example:

Due to a later rise in the interest rate, a new field appears in the basic data screen with information about the last person to change the transaction, the date, time and comment Activity change.

Transaction

From the data in the "Transaction" section, you see how the whole transaction will proceed, for example, with or without settlement activity. The respective status with the activity that is active and the person who entered the transaction are shown.

Example: If the transaction changes, the information about the last person to change it and the time and date of the change appears.