Invoices Received by EDI (SAP Library - MM Invoice Verification and Material Valuation)

Invoices Received by EDI

Invoices or credit memos received by EDI that refer to a transaction in the system can be entered automatically in Invoice Verification. Two procedures are possible:

The invoice/credit memo is parked using the preliminary posting function and later posted after checking by the accounts payable clerk.
The invoice/credit memo is posted directly if no error occurs.

Invoices/credit memos received by EDI that do not refer to a transaction in the system cannot be entered automatically in Invoice Verification. This can only be done in Financial Accounting.

Your system administrator makes the following settings in the Customizing system of Financial Accounting:

The rules according to which EDI invoices are entered in the system
Who should be informed when EDI invoices are received

How EDI invoices are processed in Invoice Verification depends on whether they are parked or directly posted:

If invoices are parked

You create a list of all the parked documents and process the list.

If invoices are directly posted

You only have to intervene if errors occur which prevent the invoice from being posted. There can be two types of error:

The system settings relevant to the business partner have not been properly maintained.

You have to correct these settings together with the system administrator. Once you have done this, the document can be posted automatically.

The data received contains errors.

You have to contact the issuer of the invoice and ask for a new invoice to be sent.