One-time vendors are vendors that supply your company only once or very rarely. It is not recommended to set up master records for these vendors in the system since access to this data is no longer or rarely needed after the original transaction. It would be too time-consuming to continue to maintain this data.

Therefore, summary accounts are set up for one-time vendors. These accounts are also referred to as one-time accounts.

Since these accounts are used for several vendors, no vendor-specific data can be defined in the master record for the account. Therefore, data such as address, salesperson, bank data, and so on, must be entered in Purchasing or Invoice Verification.

Invoices from one-time vendors are posted like normal invoices, with the following exceptions:

• Between the initial screen and the vendor screen, you see a screen for the address and bank data of the vendor. You must enter the appropriate data from the invoice on this screen. If you post an invoice with a reference, some of the fields such as the vendor address, will have already been filled out when the purchase order was entered.
• If you post an invoice without a reference, you must decide which one-time account you want to post to. Enter the number of this account on the initial screen in the Vendor field.