Invoices with Different Payee
An invoice has a different payee if the invoice payment is not to be credited to the invoicing party defined in the purchase order. In the SAP system, this procedure is controlled in two ways:
The invoice is posted to another vendor account. The payment program then accesses this account. A vendor master record must be maintained for the different payee.
The invoice is posted to the account of the vendor with whom the purchase order was placed. The payment program executes the posting from this vendor to the bank account of the different payee. In this case, you are not required to create a vendor master record for the different payee.
Posting to the account of the different payee
If you do not want to post an invoice to the account of the invoicing party defined in the purchase order, there are two options available:
To post an invoice to a head office:
If you now enter a purchase order for a vendor with a head office on the initial screen in the section Select, the system replaces the vendor by the head office. You receive a message indicating that the vendor has been replaced by the head office and you proceed automatically to the vendor screen of the head office.
If you want to post an invoice to a different vendor account than the one specified in the purchase order, you must enter the purchase order number in the field Purchase order and the actual invoicing party in the field Vendor on the initial screen. A message appears, indicating that the vendor in the purchase order has been replaced by the vendor you entered. The vendor screen of the vendor entered appears.
If the invoice you are processing does not specify that the invoicing party is not the same as the invoicing party defined in the purchase order, you only enter the purchase order on the initial screen. The vendor screen for the vendor in the purchase order is displayed. You cannot change the vendor here. You must return to the initial screen and enter the order number in the field Purchase order and the actual invoicing party in the field Vendor.
Posting to the account of the vendor from the purchase order
If you want to post an invoice to the account of the vendor from the purchase order, but the payment should be made to a third party, this must be allowed in the vendor master record of the vendor in question. For this purpose, the Payee in document field must be selected. If this is the case, the system proposes the Different payee field on the vendor screen when you enter the invoice. If you select this field, the system branches to a screen in which you enter the data of the different payee. Afterwards, you automatically return to the selection screen to continue processing.