Entering Invoices in Foreign Currency 

1. Fill out the initial screen. Enter the currency and the exchange rate in the following fields:

Currency

Enter the relevant currency key here. You can only enter currencies for which a currency key is defined in the system. The system compares your entry with the purchase order. If a fixed exchange rate has been entered in the purchase order, the system ignores your entry and uses the order currency.

Exchange rate

You can enter an exchange rate in this field. The system compares your entry

1. with the purchase order
   if a fixed exchange rate was entered there. In this case, the system overwrites your entry and displays a message.
2. with the exchange rate stored in the system

The system displays a warning message if the variance is outside certain tolerance limits.

If you do not fill out the Exchange rate field, the system applies the stored exchange rate, taking into consideration the translation date that you enter into the Translation date field.

Translation date

Here you can enter the date to be used for translating the amounts. If you do not fill out the Translation date field, the system automatically sets the current date.

2. After you have pressed ENTER , the system proceeds to the vendor screen. Here, the currency of the amount and the cash discount base has already been changed to the foreign currency.
3. After you have filled out the vendor screen, you proceed to the selection screen by pressing ENTER . Here, the system proposes the amount in foreign currency in the Amount column for each item. This amount is based on the exchange rate you defined in the initial screen. Select the items you want to edit.
4. To proceed to the document overview, choose Goto ® Document overview. The system now checks whether there are variances.

When the system checks for price variances, it translates the amount tolerances into the foreign currency. If there are variances, the system goes to the order item screen in question and issues a warning message requesting you to correct your entry.

5. If the balance is zero, you can choose Post ® Document.

If you enter a document in foreign currency, the foreign currency is displayed on all screens, including the document overview and document check. From the Document check screen you can also simulate the document in your local currency. To do this, choose Edit ® Overview ® Switch currency. The document is then displayed in local currency. If you return to the document overview from the document check, the system automatically changes back to the foreign currency display. If you choose Edit ® Overview ® Switch currency within the document check, the document is displayed in foreign currency again.