Displaying and Changing Account Assignments
There are two ways you can display and in certain cases change the account assignment data in the purchase order:
This function is only possible from the selection screen. Choose Edit
The selection screen now has a new format. The system now displays the G/L account, plus the cost center, order, project, or asset for each item.
If you choose Edit
® Overview ® List form 1, the original selection screen format is displayed. On this screen you can overwrite proposed values and quantities.This function is possible in the selection screen, the document correction screen, and the item screen. Position the cursor on the item line on the selection screen or the document correction screenand choose Extras
A window appears with the account assignment data for the selected item.
Changing the account assignment
Whether the account assignment can be changed depends on two factors:
In the Customizing system of Purchasing you can determine for each account assignment category whether users in Invoice Verification are allowed to change account assignment data.
In the purchase order you determine for each item whether a goods receipt can be posted for the purchase order and whether the goods receipt is to be valuated. The account assignment cannot be changed if the goods receipt is valuated, i.e. it can only be changed if no goods receipt takes place or the goods receipt is not valuated.
A change in account assignment only affects the postings for the invoice you are currently entering. The account assignments entered in the purchase order remain valid and are proposed as defaults when a further invoice is entered.