Entering content frameProcedure documentation Invoice for Unplanned Delivery Costs Only Locate the document in its SAP Library structure

In the case of an invoice containing only the delivery costs for a purchase order (with unplanned delivery costs), invoices must have already been entered for this purchase order; otherwise, the total values invoiced would be zero and, as a result, distribution of the delivery costs would not be possible.

To post an invoice for delivery costs only, proceed as follows:

  1. From the menu bar choose Document entry ® Enter invoice. The initial screen appears.
  2. Fill out the initial screen.

    3. Enter the number of the purchase order in the section Select.

    Press ENTER to display the vendor screen.

  3. Fill out the vendor screen.

    4. To proceed to the selection screen, press ENTER.

  4. On the selection screen you select the items the delivery costs refer to. Set the columns Amount and Quantity to zero for these items.

    5. To proceed to the overview screen, choose Goto ® Document overview.

  5. If you know for sure that the delivery costs are unplanned, read on under point 7. If you are not absolutely certain, you should check whether the delivery costs are planned. To receive a list of the planned freight charges and customs costs, choose Edit ® Delivery costs ® Planned ® By purchase order.

    6. Compare the delivery costs of the invoice with the planned delivery costs:

    1. If you can copy over the planned delivery costs, proceed to Planned Delivery Costs.
    2. If the delivery costs in the invoice are unplanned delivery costs, proceed as follows:
  6. Choose Cancel to leave the list of the planned delivery costs.
  7. Choose Edit ® Delivery costs ® Unplanned. A window appears, in which you can enter the amount of delivery costs. Press ENTER to display the document overview.
  8. To see which amounts were distributed to the individual items, choose Document ® Simulate. You receive the following message:

    9. Delivery costs will be apportioned

    If you confirm this message by pressing ENTER, you proceed to the document check.

  9. To post the document, choose Document ® Post.

 

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