Entering content frameProcedure documentation Clearing the GR/IR Clearing Account Locate the document in its SAP Library structure

As a rule, the GR/IR account is cleared either periodically or at the end of the fiscal year.

In order to clear the GR/IR account, proceed as follows:

  1. From the Invoice Verification screen, choose Further processing ® Maintain GR/IR account. The initial screen of Account Maintenance appears.
  2. Enter the document header data of the clearing document on the initial screen.

    3. Then decide how you want to select the transactions for which you want to post differences.

  3. Choose Execute.
    1. If you choose to clear the balance automatically, the system executes the clearing entry when you press ENTER and returns to the initial screen with the following message:

      2. Document no. ...... created

    2. If you selected Prepare list, the selection screen appears.

    If you do not want to have the clearing entry executed automatically, proceed as follows:

  4. On the selection screen, the individual purchase orders that have quantity variances are now listed as per your selection.

    5. Select the order items which you want to clear.

  5. Clear the GR/IR clearing account for the selected purchase orders by choosing Edit ® Clear. The system returns to the initial screen and displays a message indicating that a document was created.

 

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