Checking Invoices with Variances 
Invoices with variances are checked in the same way as invoices without variances. Proceed as follows:
- Choose Document entry
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Enter invoice.
Fill out the initial screen.
To proceed to the vendor screen, press ENTER. Make the necessary entries.
To proceed to the selection screen, press ENTER. Here, the system selects all items for which an invoice is outstanding and proposes an amount and a quantity for each of these items. If the invoice differs, you can overwrite the proposed values.
If no invoice is outstanding for an item, the system will not propose the amount or the quantity. However, you can still enter values in these fields, but you must select the item if you want it to be included in the document.
After you have chosen Goto
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Document overview, the system can now check whether your entries have resulted in variances in the selected items. There are two possibilities:
- if the variance for an item is within the tolerance limits, the system accepts your change and processes the item as if there were no variance
- if the variance is outside the tolerance limits, the order item screen for this item appears and a message is displayed. You can now change the Quantity and Amount fields again.
If there are variances for several items and these variances are outside the tolerance limits, the system displays the item screen of the first line item. Each time you press ENTER, you proceed to the next item screen.
When you are on the last item screen, press ENTER to proceed to the document overview screen.
To post the document, choose Document
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Post. The system nows returns to the initial screen.
If the variance is outside the tolerance limits, you receive a message stating that the document was posted but is blocked for payment.