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If the purchase order number and/or goods receipt number to which the invoice refers are specified incorrectly or not at all on an invoice, the system cannot find the transaction. To help you find the reference yourself, the system can list all the purchase orders for a vendor or material.

  1. In the initial screen, position the cursor on the Purchase order field. Select F4=Possible entries. A pop-up window is displayed in which you can decide whether you want to generate a list of purchase orders for a vendor or material.
  2. Select a vendor or material. A screen is displayed in which you can enter the vendor or material and further information from the invoice, for example, the plant or delivery date.
  3. Enter the vendor or material. You can limit the list of the purchase orders by making further entries. Choose Program ® Execute to generate a list of the relevant purchase orders with information on how much has already been delivered and invoiced.
  4. You can select a purchase order directly from this list. To do this, position the cursor on the required purchase order and choose Select document. The system selects the purchase order and proceeds to the vendor screen.

It is also possible to search using delivery notes or goods receipt documents by positioning the cursor and pressing F4 to obtain possible entries.

 

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