Checking Invoices With Goods Receipt or Purchase O (SAP Library - MM Invoice Verification and Material Valuation)

Checking Invoices With Goods Receipt or Purchase Order Reference

To check an invoice that refers to a purchase order or a goods receipt, proceed as follows:

From the Invoice Verification screen, choose Document entry ® Enter invoice. The initial screen appears.

Enter the required data in the sections Document header and Select.

Section Document header

· Posting date

The date you enter must be within the allowed posting period defined in Financial Accounting.

· Document number

Only make an entry in this field if the invoice document number is not to be assigned by the system. Your system administrator has defined whether the document number should be assigned by the user or by the system.

· Document type

There are two standard document types in the standard system:

RE The invoice is posted gross

RN The invoice is posted net

(See also Cash Discount Clearing)

· Currency

In the Currency field, enter the code for the currency in which the invoice was issued.

Section Select

Here you enter the transaction to which the invoice refers, for example, in the Purchase order field, enter the purchase order number.

Press ENTER to display the vendor screen.

Enter the required data in the vendor screen.

Amount

Enter the gross invoice amount.

Tax amount

Enter the tax amount stated on the invoice.

Tax code

The tax code indicates the tax type and the percentage rate.

To proceed to the selection screen, press ENTER. All items are listed here. The items for which invoices are still outstanding have already been selected by the system. If a selected item is not listed in the invoice, delete the check mark.

If an invoice has a large number of items, it can be useful to work with the selection functions. These are found in the menu Edit ® Selection functions. This allows you to select blocks, select all items or delete check marks.

From the menu bar, select Document ® Post. The system now checks two things:

Do any quantity or price variances exist for an item? (See also Invoices with Variances)

Does the balance equal zero? If not, you have to correct the document (See also Adjusting an Item).

If there are no variances and the balance equals zero, the system posts the document. You automatically return to the initial screen. The system confirms the posting and displays the document number in the system.