Entering content frameProcess documentation Storage Scenarios with Integration of Bar Code Technology Locate the document in its SAP Library structure

Purpose

Storage scenarios that integrate bar code technology are suitable if you want to automate the link between the document and the application document, but do not want to change the flow of paper or work. In these storage scenarios, the document is circulated in the enterprise in paper form.

ArchiveLink supports two different scenarios:

Storing after the application document has been entered.

This scenario is used to automate the linkage process for large quantities of documents. The scenario also enables you to link exactly one document to several SAP business objects.

Storage before the application document is entered.

The document is stored early, but is still transported to the agent responsible in paper form. This scenario enables you to link several incoming documents to exactly one SAP business object. You therefore need to attach the same bar code to several documents. The scenario is only implemented for this particular case.

Using the Structure linkGeneric Object Services, it is also possible to assign the document bar code to an already existing application document, therefore subsequently creating the link to this document. For more information, see the chapter Connecting to Generic Object Services, section Assigning the Document Bar Code to an Object.

Prerequisites

The SAP application component must:

For more information, see the ArchiveLink application scenarios documentation. Choose the following in the SAP Library: Cross Application Functions -> Structure linkArchiveLink – Application Scenarios (BC- SRV-ARL).

Read the unit relevant to your application component.

Process Flow

A bar code label is attached to the first page of the incoming document at the start of processing.

This is followed by two separate steps. Depending on which step is carried out first, the process is referred to as early or late storing with bar codes.

  1. The document is circulated in paper form. It is transported to the agent responsible, who enters the relevant application document. The agent also enters the ID of the bar code attached to the document. When the document is entered, the SAP system creates a business object and allocates a business object ID. The SAP application component then informs ArchiveLink of the business object ID, and the ID of the bar code entered by the agent.
  2. The document is forwarded to the scanner in paper form, where it is scanned and stored. The scan software of the storage system automatically identifies the value of the bar code attached. The storage system allocates the stored document a document ID, and registers this with ArchiveLink along with the bar code ID.

Order a – b: Late storing with bar code

Order b – a: Early storing with bar code

As soon as one of the two steps is executed, ArchiveLink enters the registered bar code ID in a table as an "open bar code". As soon as the second step is executed, the system can use the identity of both bar codes to assign the bar code ID entered in the second step to the bar code ID entered in the first step.

Note

For the scenario to function properly, it is essential that the bar codes are entered correctly on both sides. It is therefore recommended that bar codes are entered by machine, using either a reader pen or check-digit algorithms.

Result

The document and application document are linked to each other by the assignment of the bar codes. When linked, the bar code is no longer functional and is deleted from the table of open bar codes.

You can use the following methods to check the link entry:

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