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Use

Status indicators are used to track changes in the terminology database. Superusers set status indicators separately for each term and for each language, in order to indicate the review status of a specific term.

Integration

All new terms in SAPterm are automatically assigned status 1.

If no glossary entry exists, the SAPterm superuser has the following options

If a glossary entry exists, the SAPterm superuser has the following options:

Changes to a released term by an authorized information developer (usually, the creator of the term) automatically reset the term to status 2 because a new review is necessary. A SAPterm superuser can also set a term to status 2 for later review.

Prerequisites

The status indicators apply to a term entry according to the following criteria.

Status

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Definition

Criteria

1

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New

The term was entered in the terminology database. It has not been reviewed and given official sanction as an SAP term in the relevant language.

The term is to be used guardedly.

2

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Pending review

There are two scenarios:

  • The term entry and/or the glossary entry have been changed in a source language. Translators in other languages must review the changes in order to determine whether they must make relevant changes in their languages.
  • The terminology superuser sets the status manually to indicate the term entry and/or the glossary entry are being peer-reviewed

The term is to be used guardedly.

3

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Released

The term meets the quality standards for SAP terminology:

  • The term has been peer-reviewed by a terminology superuser, the information development team, the development team, subject matter experts, and/or a focus group consisting of any or all of the above for the relevant component or component group.
  • The term entry conforms to the entry conventions for the language in question.
  • The term entry includes sufficient source information for translators to determine the correct term for their respective languages.
  • The peer review concluded that the term entry is either:
    • A term unique to SAP requiring a glossary entry in order to define the concept.
    • A standard term used in the relevant industries to which the components apply, but with an SAP-variant usage requiring a glossary entry in order to define the concept.
    • A standard term used in the relevant industries to which the components apply, without an SAP-variant usage and which may or may not require a glossary entry.
    • A term with multiple possible translations into another language within the same context, requiring a term entry in order to standardize the translation for SAP use.

The term is to be used without reservation.

4

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Pending deletion

The term is not part of the SAPterm database for one or more of the following reasons:

  • The term concept is false or doesn't exist within a SAP context.
  • The term entry is a duplicate of an established term entry without an language-specific alternate concept or designation to justify the duplication.
  • The term entry is an abbreviation, valid or invalid synonym, or other piece of additional information belonging to an existing term entry, but created mistakenly as a main entry.
  • The term is a stray test entry.

The term is not to be used under any circumstances.

 

Features

Terms may have differing statuses in different languages. A source language term can have status 1 (new) and the target language term can have status 3 (released). This reflects the different work cycles of the various workgroups. However, it is better if the term is released in the source language first because the entry is officially only provisional until released.

Activities

For more information on how to maintain the status of terms, and on how to set a term for deletion, see the following:

Displaying and Maintaining Term Status

Maintaining Term Status for Target Language Terms

Deleting Terms

 

 

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