Checks for Individual Attendees 
Features
When you book individual attendees for a business event, the system carries out the following checks:
· Existence
The system checks whether the attendee exists in the business event period. If, for example, the validity start date of a contract of employment is after the business event start date, you cannot make the booking.
· Lock
The system checks whether another user is currently editing the attendee or the business event. In this case, a message to this effect is output.
· Availability
The system checks whether an attendee is booked to hold a business event as instructor in this period. If so, attendance cannot be booked.
The system checks whether there is a conflicting booking for another business event in the same time period.
· Capacity (for normal and essential bookings)
The system checks whether optimum capacity has been reached. If it has, only essential bookings up to maximum capacity are allowed.
The system checks whether maximum capacity has been reached. If it has, only essential bookings with displacement are allowed.
See also:
Booking Priorities
· The system checks whether an attendee is already booked for the same business event.
If there is already an essential or a normal booking for an attendee on the same business event, the capacity checks are omitted. If there is already an essential or a normal booking for an attendee on the same business event, the capacity checks are omitted.
· Attendances/absences
If you are working with integration with Time Management, the system reads the employee’s personal shift schedule and attendance records to check whether the person is available in the business event period.
You define how the system should react in Customizing for Training and Event Management under Integration ® Time Management ® Define Incompatible Attendance and Absence Types.
· Attendance Prerequisites
A check can be carried out to see whether the attendee has the required knowledge and qualifications attained by attendance at other prerequisite business events. This check is optional.
· Bookings or prebookings for business events of the same type. This check is optional.
A check can be carried out to see whether the attendee is already booked for or has already attended a business event of the same type. This check is optional.
A check can be carried out to see whether the attendee is already prebooked on a business event of the same type. This check is optional.
· Check attendee’s qualification
A check can be carried out to see whether the attendee has the necessary qualifications or alternative qualifications to attend the business event. This check is optional.
You make the necessary settings to control the system reactions for these three optional checks in Customizing for Training and Event Management under Day-to-Day Activities ® Booking ® Attendee Checks.
You can integrate your own checks by means of the Business Add-In (BAdI) RHPV0001. You can find the BAdI in the Implementation Guide for Training and Event Management under Day-to-Day Activities ® Booking ® BadI: Additional Checks When Booking.
See also:
Booking Attendance
