Business Event Cancellation (SAP Library - Training and Event Management (PE))

Business Event Cancellation

Use

You can cancel both internal and external business events in both planned and firmly booked status. When you cancel a business event, the system appends the relevant flag to it.

Features

You can rebook attendees for another event of the same type. The system automatically proposes an alternative date (where available).

You can create prebookings for booked and unplaced attendees (on the waiting list). Alternatively, you can leave them on the waiting list.

Note

You specify whichever of these two options you wish to use in Customizing for Training and Event Management under Recurring Activities ® Firmly Book/Cancel ® Control Data in the SEMIN FIXRV entry.

When you firmly book a business event, you can also specify what the system response should be in a specific case, thus overriding the Customizing settings. You do so by choosing Settings ® Procedure Waiting List. This does not change the standard settings in Customizing.

Results

The status firmly booked is automatically assigned to the business event.

The business event no longer features in the business event catalog.

Resources reserved for the business event are released again.

No further bookings can be made for a canceled business event.

Attendees that remain on the waiting list are considered rebookable. You can display a list of attendees that are still to be rebooked with the function Attendance ® Book ® To be rebooked.
You can display a list of attendees for whom a prebooking was made, choose Attendance ® Book ® Prebooked.

Caution

Cancellation of a business event is final and irrevocable. Once a business event has been canceled, it cannot ever be held. Thus, if you simply want to remove a business event temporarily from the business event catalog, you should use the Lock function.

See also:

Lock Business Events

Canceling a Business Event