Distributing Specifications, Phrases, and Reports: Process (SAP Library

Distributing Specifications, Phrases, and Reports: Process

Purpose

This process describes how you distribute specifications, phrases, and reports between different systems. In most cases, both the source and target systems are SAP Systems. If they are not SAP Systems, they must behave in the same way as an SAP System.

Prerequisites

You have edited Customizing for Distribution (ALE).

For more information, see:

The R/3 Customizing Implementation Guide (IMG) under Cross-Application Components ® Distribution (ALE)
The R/3 Library under CA - Cross-Application Components ® Business Framework Architecture ® Application Link Enabling ® ( ALE-QuickStart)

You have edited Customizing for Product Safety under Interfaces ® EH&S Application Link Enabling (ALE).

Process Flow

In a source system you define which data is to be distributed to which target systems.

For specifications:

Using sets of hits, you define the specifications that are to be distributed and specify filters for specifications or specification data as required.

For phrases:

You define which phrase library and which phrase groups are to be distributed.

For reports:

You define which reports are to be distributed using the report tree.

The first time, you distribute the data manually to the target systems using the REPLICATE method in accordance with the distribution model. Serialization must be deactivated.
You activate serialization and activate the delta distribution.

The time of distribution can be set, for example, immediately after a change or periodically by scheduling a batch job.

For more information about activating serialization and delta distribution, see Customizing for Product Safety under Interfaces ® EH&S Application Link Enabling (ALE) ® ALE for Specification Management or ALE for Phrase Management or ALE for EH&S Reports ® Set Up Distribution of Specification Data or Set Distribution of Phrase Data or Set Up Distribution of EH&S Reports under General Procedure.

Result

Data Processing

When sending complete data, the object (specification, phrase, or report) is locked and cannot be changed. If the lock cannot be set, the object cannot be processed. The IDoc switches to the status with error and a work item is created.

If an object is not found in the target system, it is created with the transferred key.
If an object exists in the target system, its data is updated.

Note

If one or more phrases have changed, only these and not the whole phrase library are distributed.

Log

The SAP System writes a log for the data distribution that you can view in the target system as follows:

Execute the transaction SLG1.

The Evaluate Application Log screen appears.

Enter the following data:

Field

Entry

Object

EHAL

Subobject

For specification distribution: SUB

For phrase distribution: PHR

For report distribution: REP

Choose Program ® Execute.

Note

The most important messages are also displayed in administration (see below).

Administration

You can monitor the distribution of data. To do so, choose Tools ® Business Framework ® ALE ® Administration (transaction BALE). You can use the following functions, for example:

With the IDoc function, an overview of the inbound and outbound IDocs is displayed whose data you can display and change.
With the functions ALE outbound IDocs and ALE inbound IDocs you process outbound or inbound interim documents.

For more information about the IDoc interface, see Help ® R/3 Library ® CA - Cross-Application Components ® The IDoc Interface ® IDoc Interface / Electronic Data Interchange.