Storing Business Workplace Documents
Use
Documents stored in the
Business Workplace are stored in the R/3 database as standard (PC documents and binary documents can also be stored on an HTTP content server). To save memory space in the database, you can store documents in an external storage system using SAP ArchiveLink. The content of the documents that you have stored using ArchiveLink is then deleted from the database.
You can only retrieve Workplace documents that are stored using SAP ArchiveLink from the content server by using the R/3 system. Direct access within the content server is not possible.
Prerequisites
Technical Implementation
Object type
SOFM
Link table
TOA01
Document class
BIN
Document type
SOAARCHIVE Name: Office data object
Preparation and Customizing
To store documents from the Business Workplace, an external storage system must be maintained in ArchiveLink
Basic Customizing for the object type SOFM and the document type SOAARCHIVE.
To perform mass archiving of Workplace documents, you need
authorization for Workplace administration. This authorization is included in the role SAP_BPT_USER.
Activities
Proceed as described in
Mass Archiving.
The procedure for displaying and changing documents stored in the archive is no different for the user than the procedure for documents stored in the R/3 database. Calling documents from the archive, however, usually takes longer.