Processing Time Data in Calendar Views (SAP Library

Processing Time Data in Calendar Views

Use

The graphic-oriented calendar views contain many functions that are familiar from PC applications to enable you to process time data quickly.

Prerequisites

You have made the Customizing settings for the calendar views in the Implementation Guide for Personnel Time Management.

Features

You can customize specific colors to represent the time data IDs permitted for a Time Manager's Workplace profile. You can also have IDs representing similar business situations displayed in the same color or a similar color so that time administrators can analyze an employee’s time data at a glance.

In addition to the color aid, the ID itself is also displayed in the field to indicate the exact nature of a time entry.

The color IDs are listed in a key in a column next to the calendar view. You can drag and drop time data IDs from the column into the calendar. To do so, select the ID, click on it again and, while holding down the mouse button, drag it to the required position in the calendar view.

If you drag an ID to the dominant line, the system reacts as follows, depending on the time entry:

The dominant is overwritten, in the case of absences, for example.
A whole-day record is generated – in the case of employee remuneration information, for example, a record containing the number of planned hours for the day.

Alternatively, you can select a day in the calendar and double-click on a time data ID.

To enter full-day or partial-day information, double-click on any cell in the day except the date cell. The detail view is automatically expanded. In it, you enter information such as account assignment data to specify the time entry.

To change an existing time entry or planned specification, click on the field containing the relevant time data ID. The detail area is automatically expanded for you to make changes.

To enter information for a several-day entry, double-click on a day or a blank line. You can enter the appropriate period in the detail view. For more information, see Processing Several-Day Time Entries.

If you have entered time data for the wrong day, you can move the time entry by simply dragging it and dropping it to the new position. The same applies to several-day time entries.
You can also use all the functions for creating, deleting time entries and so on that are available in the list-oriented views. This enables you to enter recurring time entries quickly and easily using the copy function, in particular in the annual and monthly calendar, for example.

In the calendar views, you can also copy and delete several-day time entries.

When you select a period in the Calendar screen area, the system automatically chooses the appropriate view. If, for example, you click on a single day in the calendar, the system displays the daily calendar view.

To switch between the various calendar views, you can:

Click on the left of the Change view button to switch to the next calendar view up, for example, from the weekly calendar to the monthly calendar
Click on the Day, Week, Month, or Year buttons to access that calendar

Click on the date, calendar week, or month to get to a more detailed view. Depending on the calendar view you currently have open, you then get to the relevant view.

Example

You are in the annual calendar and want to go to the monthly view. Double-click on the name of the month.